Executive Assistant, Data Engineering

Warner Bros. Discovery; San Francisco (CA); On-site; USD 63,000 - 118,000; Full time

Job summary

A forward-thinking company is seeking an Executive Assistant to support multiple senior leaders in a dynamic environment. This role involves managing complex calendars, coordinating travel, and ensuring smooth office operations. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a knack for multitasking in a fast-paced setting. Join a team where your contributions are valued and you can thrive in a culture of creativity and collaboration. This is an exciting opportunity to be part of an organization that champions inclusion and innovation.

Benefits

Health Insurance

Employee Wellness Program

Life and Disability Insurance

Retirement Savings Plan

Paid Holidays

Sick Time

Vacation Time

Qualifications

• Experience supporting executive leadership and managing office operations.
• Strong PC skills and proficiency in MS Office Suite.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage executive calendars and coordinate meetings.
• Handle travel arrangements and expense reports.
• Assist with local office events and operational needs.

Skills

Administrative Support

Communication Skills

Organizational Skills

MS Office Suite (Outlook, Word, Excel, PowerPoint)

Attention to Detail

Problem Solving

Education

5+ years in an administrative role

Tools

Concur

Job description

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Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role...

This position facilitates and provides executive level support for multiple senior leaders and assists with local office events and needs.

Your Role Accountabilities...

• Ensure executive calendars are effectively managed; coordinates and schedules meetings as required; able to work independently or as directed. Ensure executives have requisite materials for meetings.
• Coordinates all business travel (international and domestic) for multiple senior leaders and also prepares and audits their Concur travel/expense reports in a timely manner.
• Responsible for coordinating any onboarding resources needed (security badge, workspace, phone, parking, network access, email, VPN, etc.); manages workspace relocations (location, computers, phones, etc.); communicates workspace usage and needs.
• Coordinates daily meetings, both in-person and virtual/Zoom, for executives and team members, including group meals as needed, and manages a small number of conference room schedules.
• Assist with local office events and operational needs.
  
  

Qualifications & Experience...

• A minimum of 5 years’ experience in an administrative role reporting to a VP or higher or experience providing support to executive leadership. Experience coordinating activities of large departments and/or business units. Prior experience managing an office and supporting multiple leaders and projects.
• Excellent written and verbal communication skills
• Strong organizational and follow-through skills
• Strong PC Skills, including proficiency with MS Outlook, Word, Excel, PowerPoint, and database management
• Strong proficiency in grammar and spelling, excellent interpersonal and communication skills and the ability to interact with all levels in the Company
• General knowledge of standard filing procedures, general office procedures and practices, and experience in operating various office equipment
• The ability to adapt to changing priorities and crisis situations; take the initiative using excellent judgment; work in a fast-paced environment; maintain confidential and sensitive information; and prioritize work to meet specific deadlines required
• Must be a team player who is self-motivated, and results oriented with a positive attitude and friendly demeanor and has the ability, but not a need, to take the lead in group projects.
• Must have the ability to communicate effectively and tactfully with persons on all levels, verbally, written and in-person.
• Must have a willingness to work with international staff and executives
• Must have the ability to pay close attention to detail and understand written and oral instructions.
• Must have the ability to organize and schedule work effectively.
• Must have the ability to work well under time constraints.
• Must possess creativity and resourcefulness.
• Must be able to work with confidential and time-sensitive materials
• Must be able to handle a wide variety of situations and conflicts involving the administrative functions of the team/office
• Positive, pleasant, and outgoing personality
  
  

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery’s total compensation package for employees. Pay Range: $63,001.00 - $117,002.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

If you’re a qualified candidate with an arrest or conviction record, please know that your application will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Entertainment Providers

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