Executive Assistant - Managed Care

choa; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

Children’s Healthcare of Atlanta seeks an experienced Executive Assistant to provide high-level administrative support to vice president-level roles in our Atlanta campus. You will manage complex calendars, coordinate multi-stakeholder meetings, and handle budget and payroll-related tasks with discretion.

The ideal candidate has 4+ years of VP-support experience, strong communication, and advanced MS Office skills.

Qualifications

• 4 years of administrative experience supporting VP-level roles.
• Bachelor’s degree in Business, Healthcare, or related field preferred.
• High school diploma or equivalent.
• No professional certifications required.

Responsibilities

• Maintain calendar and schedule appointments for the leader.
• Schedule meetings, reserve rooms, arrange meals, prepare agendas and minutes.
• Process payroll reports for assigned staff and manage timekeeping.
• Approve expense reports and manage invoices.
• Screen calls and liaise with vendors and internal teams.
• Provide backup support for other Executive Assistants as needed.
• Open and distribute mail, and handle communications.
• Assist with budget preparation and financial reconciliations.

Skills

Verbal communication

Written communication

organizational skills

calendar management

meetings coordination

Education

Bachelor's degree in Business/Healthcare

High school diploma or equivalent

Tools

Microsoft Office

Windows-based applications

Job description

Work Shift

Day

Work Day(s)

Monday-Friday

Shift Start Time

9:00 AM

Shift End Time

5:00 PM

Worker Sub-Type

Regular

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Job Description

Provides executive-level administrative support for vice president/senior vice president roles.

Experience

• 4 years of administrative experience supporting vice president-level roles

Preferred Qualifications

• Bachelor’s degree in Business, Healthcare, or related field

Education

• High school diploma or equivalent

Certification Summary

• No professional certifications required

Knowledge, Skills, and Abilities

• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
• Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
• Experience coordinating large-scale VP-level division and team meetings

Job Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• May serve on special projects, committees, or act as manager or department representative.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail as requested or required.
• Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address

1575 Northeast Expy NE

Job Family

Administrative Support