Executive Assistant - Marketing and Strategy

Children's Healthcare of Atlanta; Town of Brookhaven (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking an Executive Assistant to the VP of Marketing and Communications and the VP of Strategy. You’ll manage calendars, coordinate meetings, and keep executives organized in a fast-paced hospital environment.

The role requires 4 years of administrative experience supporting VP-level leaders, a high school diploma, and strong MS Office skills. The position is based on-site in the Atlanta area.

Qualifications

• 4 years of administrative experience supporting vice president-level roles.
• Bachelor’s degree in Business, Healthcare, or related field.
• High school diploma or equivalent.

Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• May serve on special projects, committees, or act as manager or department representative.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail as requested or required.
• Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Skills

Verbal communication

Written communication

Organizational skills

Customer service

Interpersonal skills

Education

High school diploma

Bachelor’s degree in Business

Bachelor’s degree in Healthcare

Tools

Microsoft Office

Windows-based applications

Job description

Work Shift

Day

Work Day(s)

Monday-Friday

Shift Start Time

8:30 AM

Shift End Time

5:00 AM

Worker Sub-Type

Regular

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Job Description

At Children’s, kids are our purpose. Our why. But our people are our how. We can’t do what we do without each and every one of our amazing employees. As part of our team, you come first—your needs, your growth, your wellness—so that we can be the best for the children.

In your role as Executive Assistant to the VP of Marketing and Communications and the VP of Strategy, you’ll be at the center of a fast-paced environment driving activities to reach our community and make sure kids get to the right place for care: Children’s.

Experience

• 4 years of administrative experience supporting vice president-level roles

Preferred Qualifications

• Bachelor’s degree in Business, Healthcare, or related field

Education

• High school diploma or equivalent

Certification Summary

• No professional certifications required

Knowledge, Skills and Abilities

• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
• Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
• Experience coordinating large-scale VP-level division and team meetings

Job Responsibilities

• 1.Maintains calendar, schedules appointments, and works with leader to manage time.
• 2.Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
• 3.Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• 4.Approves expense reports as assigned by leader.
• 5.Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• 6.May serve on special projects, committees, or act as manager or department representative.
• 7.Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• 8.Provides backup when other Executive Assistants are out or need assistance.
• 9.Opens, distributes, reads/handles mail as requested or required.
• 10.Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address

1575 Northeast Expy NE

Job Family

Administrative Support