Executive Assistant 1

10 Children's Healthcare of Atlanta, Inc.; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking an experienced executive assistant to provide high-level support to vice president/senior vice president roles. The role requires strong calendar management, meeting coordination, and expense/process experience.

The ideal candidate has at least 4 years of administrative experience supporting VP-level executives, excellent communication skills, and proficiency with the Microsoft Office suite in a healthcare environment.

Qualifications

• High school diploma or equivalent.
• Bachelor’s degree in Business, Healthcare, or related field preferred.

Responsibilities

• Maintains calendar and schedules appointments.
• Schedules meetings, reserves rooms, coordinates agendas, minutes, and logistics.
• Maintains payroll reports for assigned staff.
• Approves expense reports as assigned.
• Screens calls and manages vendor/internal relationships.
• Provides backup when other EAs are out.
• Opens/distributes mail and assists with budgeting and invoices.

Skills

Communication

Organization

Customer Service

Interpersonal Skills

Microsoft Office

Meeting Scheduling

Agenda & Minutes

VP Meetings

Education

High school diploma

Bachelor’s degree in Business/Healthcare or related field

Tools

Microsoft Office

Windows-based apps

Payroll reports

Job description

Work Shift Day Work Day(s) Monday-Friday Shift Start Time 8:00 AM Shift End Time 5:00 PM Worker Sub-Type Regular Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always.

Job Description

Provides executive-level administrative support for vice president/senior vice president roles. Experience 4 years of administrative experience supporting vice president-level roles.

Preferred Qualifications

• Bachelor’s degree in Business, Healthcare, or related field

Education

• High school diploma or equivalent

Certification Summary

• No professional certifications required

Knowledge, Skills, and Abilities

• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
• Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
• Experience coordinating large-scale VP-level division and team meetings

Job Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• May serve on special projects, committees, or act as manager or department representative.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail as requested or required.
• Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Primary Location

1575 Northeast Expy NE

Job Family

Administrative Support

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow. With 3 hospitals, 20 neighborhood locations and a total of 673 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country.

Children’s offers access to more than 60 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report. Children’s has been recognized as a Fortune 100 Best Place to Work, a Best Place for Working Mothers, and as a top employer for diversity and millennials. We offer a comprehensive compensation and benefit package that supports our mission, vision and values. We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country.

Connect to our mission of making kids better today and healthier tomorrow.

Have questions about the recruitment process? Check out What to Expect. https://careers.choa.org/lp/What%20to%20Expect/2895392d3ba166e6/?locale=en_US