Executive Assistant - Behavioral and Mental Health

choa; Atlanta (GA); On-site; USD 52,000 - 78,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking an Executive Administrative Assistant to provide high-level support to VP and SVP levels. You will manage calendars, coordinate meetings, prepare agendas, and ensure professional communication across the organization.

Responsibilities include scheduling multi-stakeholder meetings, handling expense reports and budget processes, and providing backup coverage for teammates.

Qualifications

• 4 years of administrative experience supporting VP-level roles.
• Bachelor’s degree preferred; high school diploma required.
• Strong verbal and written communication and meeting coordination skills.

Responsibilities

• Maintains calendar, schedules appointments for leader.
• Schedules meetings for assigned leader, coordinates logistics and minutes.
• Maintains payroll reports reflecting staff time and leave.
• Approves expense reports as assigned by leader.
• Screens calls and manages vendor/internal relationships.
• May serve on special projects or act as department representative.
• Prepares minutes/agenda and coordinates materials.
• Provides backup when other assistants are unavailable.
• Assists with budget preparation and invoicing.

Skills

Communication skills

Organizational skills

Interpersonal skills

Microsoft Office

Meeting scheduling

Vendor coordination

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Office

Job description

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Work Shift

Day

Work Day(s)

Friday, Monday, Thursday, Tuesday, Wednesday

Shift Start Time

8:00 AM

Shift End Time

5:00 AM

Worker Sub-Type

Regular

Job Description

Provides executive-level administrative support for vice president/senior vice president roles.

Experience

• 4 years of administrative experience supporting vice president-level roles

Preferred Qualifications

• Bachelor’s degree in Business, Healthcare, or related field

Education

• High school diploma or equivalent

Certification Summary

• No professional certifications required

Knowledge, Skills, and Abilities

• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
• Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
• Experience coordinating large-scale VP-level division and team meetings

Job Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• May serve on special projects, committees, or act as manager or department representative.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail as requested or required.
• Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Primary Location Address

1575 Northeast Expy NE

Job Family

Administrative Support

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.