Executive Assistant/Coordinator

Cantor Fitzgerald; New York (NY); On-site; USD 100,000 - 130,000; Full time

Job summary

Cantor Fitzgerald in New York, NY, seeks an Executive Assistant/Coordinator to support the CHRO within the Global HR Management team. This position offers a chance to contribute strategically to HR functions by managing calendars, correspondence, and project documentation.

The ideal candidate will have 5+ years of experience in corporate environments, possess advanced skills in Microsoft Office, and demonstrate exceptional organizational and communication abilities. This role is pivotal for enabling smooth operations and effective project management.

Qualifications

• 5+ years of experience supporting senior executives, preferably in HR or corporate settings.
• Demonstrated project coordination skills, with successful cross-functional initiatives.
• Exceptional organizational skills and ability to manage multiple priorities.

Responsibilities

• Manage CHRO’s calendar and coordinate travel arrangements.
• Prepare agendas, presentation materials, and meeting minutes.
• Develop high-quality PowerPoint presentations for executive audiences.

Skills

Calendar management

Email correspondence

Project coordination

PowerPoint presentations

Excel dashboard creation

Communication skills

Problem-solving

Tools

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Job description

Job Description

The Executive Assistant/Coordinator will be a key member of Cantor Fitzgerald Securities’ Global HR Management team, working closely with the CHRO. This role offers an exciting opportunity to contribute to the strategic direction of the company’s HR function, ensuring smooth operations and efficient project management.

Responsibilities

• Manage CHRO’s calendar, scheduling meetings and coordinating travel arrangements.
• Proactively manage email correspondence, drafting responses and prioritizing tasks.
• Prepare agendas, presentation materials, and meeting minutes, ensuring timely follow‑ups.
• Serve as a liaison, facilitating communication between the CHRO and stakeholders.
• Coordinate and track projects, managing timelines and deliverables.
• Organize and maintain project documentation, ensuring easy access and retrieval.
• Develop high‑quality PowerPoint presentations for executive audiences.
• Support data tracking and reporting using Excel, creating basic dashboards.
• Assist in preparing internal communications and reports as required.
• Identify process improvements and leverage AI tools to enhance productivity.

Qualifications

• 5+ years of experience supporting senior executives, preferably in HR or corporate settings.
• Demonstrated project coordination skills, with a track record of successful cross‑functional initiatives.
• Advanced proficiency in Microsoft Office Suite, with a focus on Outlook, PowerPoint, Excel, and Word.
• Exceptional organizational skills with the ability to manage multiple priorities and attention to detail.
• Excellent communication skills, both written and verbal, with a discreet approach to handling sensitive information.
• A proactive, solutions‑oriented mindset, coupled with strong problem‑solving abilities.
• Experience or interest in leveraging AI and automation to streamline workflows.
• Ability to work effectively in a fast‑paced environment, adapting to changing priorities.
• Strong interpersonal skills and a collaborative mindset.
• A passion for contributing to the strategic direction of HR leadership.

Salary Range: $100,000 - $130,000