Executive Assistant – CONFIDENTIAL

Professional Alternatives; Richmond (TX); Sur place; USD 75 000 - 90 000; Plein temps

Avantages offerts par ce poste

Dog-friendly office

Direct access to CEO

Résumé du poste

Professional Alternatives is seeking an organized Executive Assistant to provide direct administrative support to the CEO. You will manage the CEO’s calendar, arrange travel, and handle priorities to keep daily operations running smoothly.

The role requires discretion, proactive problem-solving, and strong communication. You will coordinate meetings, prepare materials, and serve as the professional liaison with internal teams, clients, and vendors.

Qualifications

• 8-10 years experience in executive/administrative support
• Excellent organizational skills and attention to detail
• Strong written and verbal communication
• Proven ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office, Outlook, calendar management, and travel booking tools
• Ability to handle confidential information with discretion
• Strong judgment, initiative, and independent work style
• Flexible, solutions-oriented mindset and adaptability
• Professional demeanor when communicating with executive leadership

Responsabilités

• Calendar management: schedule meetings and resolve conflicts
• Travel coordination: arrange domestic and international travel and itineraries
• Executive support: assist with daily priorities, meeting prep, correspondence, and follow-up
• Communication: liaise with internal teams, clients, vendors, and business contacts
• Meeting support: prepare materials, document action items, and follow up on deadlines
• Administrative operations: handle confidential information and manage projects
• Proactive problem-solving: anticipate needs and resolve issues
• Flexibility: occasional after-hours support for travel or urgent matters

Connaissances

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Multitasking

Outils

Microsoft Office

Outlook

Travel booking tools

Description du poste

Job ID#: 43096

We are seeking a highly organized, professional, and detail-oriented Executive Assistant to provide direct administrative support to the CEO. This individual will play a key role in managing the CEO’s daily schedule, coordinating travel, organizing priorities, and ensuring day-to-day responsibilities are handled efficiently.

The ideal candidate is proactive, resourceful, and comfortable working in a fast-paced environment where priorities can shift quickly. This role requires sound judgment, discretion, strong communication skills, and a willingness to go above and beyond when business demands require additional time or flexibility.

Key Responsibilities

• Calendar Management: Manage the CEO’s calendar, schedule meetings, coordinate appointments, and proactively resolve scheduling conflicts.

• Travel Coordination: Arrange domestic and international travel as needed, including flights, hotels, ground transportation, and detailed itineraries.

• Executive Support: Assist with daily priorities, meeting preparation, correspondence, document preparation, and follow-up on outstanding items.

• Communication & Coordination: Serve as a professional point of contact for internal team members, clients, vendors, and other business contacts.

• Meeting Support: Coordinate meetings, prepare materials, document action items, and follow up to ensure deadlines and commitments are met.

• Administrative Operations: Handle confidential information, maintain organized records, manage special projects, and assist with other duties as delegated by the CEO.

• Proactive Problem-Solving: Anticipate needs, identify potential scheduling or logistical issues, and take initiative to resolve them before they become problems.

• Flexibility & Availability: Be willing to work beyond normal business hours occasionally when travel, urgent business matters, or the CEO’s schedule requires additional support.

Qualifications

• Previous 8-10 years experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.

• Excellent organizational skills and exceptional attention to detail.

• Strong written and verbal communication skills.

• Proven ability to manage multiple priorities and meet deadlines.

• Proficiency in Microsoft Office, Outlook, calendar management, and travel booking tools.

• Ability to handle confidential and sensitive information with discretion.

• Strong judgment, initiative, and the ability to work independently with minimal direction.

• A flexible, solutions-oriented mindset and willingness to adapt to changing business needs.

• Professional demeanor and the confidence to communicate directly and effectively with executive leadership.

Leadership Style & Company Culture

Our client offers a relaxed, dog-friendly work environment while maintaining high professional standards. The CEO communicates directly and values honesty, efficiency, accountability, and results. The ideal candidate will appreciate a straightforward communication style, be comfortable receiving clear direction, and understand the importance of following through on commitments.

This opportunity is well suited for someone who enjoys working closely with executive leadership, takes pride in keeping things organized, and is willing to do what it takes to ensure the CEO and business operate smoothly.

What Makes This Opportunity Appealing?

• Competitive compensation of $75,000–$90,000 annually.

• Direct access to and collaboration with the CEO.

• A relaxed, dog-friendly office environment.

• A varied role with exposure to executive-level business operations.

• The opportunity to build a trusted, long-term working relationship with company leadership.