Executive Assistant & Communications Partner to the C‑Suite

Kayak; Norwalk (CT); Hybrid; USD 95,000 - 120,000; Full time

Benefits offered by this job

Work from anywhere

Company-wide week off

No meeting Fridays

Paid parental leave

Generous vacation

Volunteer time

Development Dollars

HeadSpace subscription

SpringHealth therapy

Job summary

Kayak in Norwalk, CT is seeking an Executive Assistant / Communications Specialist to support the executive team with calendar management, communications coordination, and leadership support. This role requires 3+ years in admin or executive support, exceptional organizational skills, and ability to handle confidential information with discretion in a fast-paced travel-tech environment.

The position is hybrid, based in Norwalk, with three days in the office per week, and offers benefits and

Qualifications

• 3+ years of experience in administrative, executive support, or communications coordination roles.
• Experience supporting senior leadership.
• Strong written and verbal communication.
• Ability to handle confidential information with discretion.

Responsibilities

• Own and manage complex, high-volume calendars across time zones.
• Coordinate logistics for executive meetings and offsites.
• Prepare and format presentations and briefing documents.
• Serve as liaison with stakeholders and manage correspondence.
• Track action items and ensure follow-through.
• Handle confidential information with discretion.
• Manage administrative tasks such as billing and travel.
• Anticipate executive needs and address them proactively.

Skills

Calendar management

Executive support

Communication

Discretion

Independent work

Tools

Calendar tools

Productivity software

Job description

Kayak in Norwalk, CT is seeking an Executive Assistant / Communications Specialist to support the executive team with calendar management, communications coordination, and leadership support. This role requires 3+ years in admin or executive support, exceptional organizational skills, and ability to handle confidential information with discretion in a fast-paced travel-tech environment.

The position is hybrid, based in Norwalk, with three days in the office per week, and offers benefits and