Executive Assistant to the C-Suite & Communications Support

KAYAK; Norwalk (CT); Hybrid; USD 95,000 - 120,000; Full time

Benefits offered by this job

Travel Discounts

Paid parental leave

Paid vacation

HeadSpace subscription

SpringHealth therapy

Job summary

KAYAK, a leader in travel search, seeks an Executive Assistant/Communications Specialist to manage complex calendars, coordinate executive communications, and handle high-priority logistics. The role sits at the center of the executive team’s daily operations, requiring discretion, organization, and a proactive, AI-forward mindset.

The position is based in Norwalk, CT, with a hybrid work pattern (office 3 days/week).

Qualifications

• 3+ years in an administrative, executive support, or communications coordination role, ideally supporting senior leadership.
• Exceptional organizational and time-management skills with a proven ability to manage complex calendars.
• Strong written and verbal communication skills, with sharp attention to detail.
• Proficiency with calendar and productivity tools
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Own and manage complex, high-volume calendars for members of the executive team, including scheduling meetings across multiple time zones, resolving calendar conflicts.
• Coordinate logistics for executive/leadership meetings, offsites, and leadership gatherings, including agendas, materials, room booking, and travel.
• Prepare and format presentations, briefing documents, and meeting notes.
• Serve as a liaison between the executive team and internal/external stakeholders, managing correspondence and follow-ups.
• Track action items and next steps from leadership meetings and ensure timely follow-through.
• Handle confidential information with discretion and professionalism.

Skills

Executive support

Calendar management

Communication

Confidential handling

AI-forward mindset

Time management

Tools

Calendar apps

Productivity tools

Job description

KAYAK, a leader in travel search, seeks an Executive Assistant/Communications Specialist to manage complex calendars, coordinate executive communications, and handle high-priority logistics. The role sits at the center of the executive team’s daily operations, requiring discretion, organization, and a proactive, AI-forward mindset.

The position is based in Norwalk, CT, with a hybrid work pattern (office 3 days/week).