Executive Administrative Assistant

AppleOne Employment Services; Calabasas (CA); On-site; USD 80,000 - 83,000; Full time

Job summary

AppleOne is seeking an Executive Administrative Assistant in Agoura Hills to provide high-level support to the CEO. This direct hire role requires a polished, organized professional who thrives in a fast-paced executive office and keeps leadership prepared and effective.

The role involves managing the CEO’s calendar, drafting executive materials, coordinating travel, and handling confidential information while supporting special projects.

Qualifications

• 3+ years of Executive Assistant experience supporting senior leadership.
• Advanced proficiency with Outlook, Excel, Word, and PowerPoint.
• Experience using AI-enabled productivity tools.
• Strong written and verbal communication.
• Ability to manage confidential information.
• Ability to coordinate domestic and international travel.
• Excellent organizational skills and follow-through.

Responsibilities

• Manage the CEO’s complex calendar, schedule, meetings and commitments.
• Draft, edit, proofread, and format executive correspondence, reports, and documents.
• Conduct research, prepare briefing materials, and take meeting notes.
• Create presentations, spreadsheets, and data-driven materials.
• Coordinate domestic and international travel arrangements and events.
• Handle confidential information and support special projects as needed.

Skills

Calendar management

Executive support

Presentation drafting

Note taking

Travel coordination

Discretion

Communications

AI productivity tools

Tools

Microsoft Office

Adobe Acrobat

iCloud

AI productivity tools

Job description

Job Summary

Executive Administrative Assistant need in Agoura Hills to provide high-level support to the CEO. This direct hire opportunity is ideal for a polished, highly organized, and resourceful administrative professional who thrives in a fast-paced executive office and enjoys keeping leadership focused, prepared, and effective.

Key Responsibilities

• Manage and prioritize the CEO’s complex calendar, daily schedule, meetings, and executive commitments.
• Draft, edit, proofread, and format executive correspondence, reports, presentations, and business documents.
• Conduct research, prepare briefing materials, take detailed meeting notes, and distribute polished meeting minutes.
• Create presentations, spreadsheets, and data-driven materials using Microsoft Office and AI-enabled productivity tools.
• Coordinate domestic and international travel arrangements, meetings, lunches, and executive events.
• Handle confidential information with professionalism while assisting with special projects, administrative support, and occasional personal errands as needed.

Compensation and Benefits

• Salary range: $80,000.00 to $83,200.00 per year.
• Job type: Direct hire.
• Occasional overtime may be required.

Required Qualifications and Skills

• Manage executive calendar priorities, scheduling, meeting coordination, and daily administrative workflow.
• Prepare executive-level presentations, reports, correspondence, meeting notes, and briefing materials.
• Support research, data analysis, and business document creation using Microsoft Office and modern productivity tools.
• Coordinate travel, executive meetings, events, and confidential administrative projects.
• 3+ years of Executive Assistant experience supporting senior leadership.
• Advanced proficiency with Microsoft Outlook, Excel, Word, and PowerPoint.
• Experience using Adobe Acrobat, iCloud, and modern productivity software.
• Strong note-taking skills with the ability to create accurate, professional meeting minutes.
• Ability to create presentations and support data analysis using AI-enabled tools or productivity platforms.
• Exceptional written and verbal communication skills, including strong business writing and editing abilities.
• Outstanding organizational skills with excellent attention to detail and follow-through.
• Ability to manage multiple priorities, remain calm under pressure, and work effectively in a fast-paced environment.
• Professional demeanor with strong judgment, discretion, and the ability to handle confidential information.

Preferred Qualifications

• Experience supporting a CEO, owner, founder, or C-suite executive.
• Experience coordinating international travel and executive-level events.
• Familiarity with AI tools for productivity, presentation development, research, or data analysis.
• Prior experience in a professional business services environment.

Contact Lois Martin AppleOne Thousand Oaks

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.