Executive Assistant-Chief Business Officer (Temporary)

Vir Biotechnology, Inc.; San Francisco (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

Vir Biotechnology, a clinical-stage biopharmaceutical company, is seeking a Temporary Executive Assistant to support its Chief Business Officer. The role involves managing a busy calendar, coordinating meetings, and ensuring smooth operations, requiring extensive experience with C-level executives in the biotech field.

Qualifications

• 10+ years' experience, with 3+ years supporting C-level executives in biotech or pharma.
• Fast-paced, detail-oriented roles in administration required.

Responsibilities

• Manage CBO's calendar and coordinate meetings with external stakeholders.
• Handle sensitive and confidential information professionally.

Skills

Organizational skills

Problem-solving

Confidentiality

Professionalism

Tools

Microsoft Office

Calendar management tools

Job description

Executive Assistant-Chief Business Officer (Temporary)

Vir Biotechnology is a clinical-stage biopharmaceutical company focused on powering the immune system to transform lives by discovering and developing medicines for serious infectious diseases and cancer. Its clinical-stage portfolio includes programs for chronic hepatitis delta and multiple dual-masked T-cell engagers across validated targets in solid tumor indications. Vir Biotechnology also has a preclinical portfolio of programs across a range of infectious diseases and oncologic malignancies.

We believe the success of our colleagues drives the success of our mission. We are committed to creating a company where everyone feels supported and encouraged to give their best.

THE OPPORTUNITY

Vir Biotechnology is looking for a Temporary Executive Assistant (EA) to support our Chief Business Officer (CBO). The responsibilities of the CBO span business development, alliance management, strategy, commercial, and competitive intelligence. In this EA role, you will provide comprehensive administrative support, enabling our CBO to focus on building and maintaining important partnerships and business relationships while maximizing the value of the other functions of the CBO team. You will be responsible for managing a busy and dynamic calendar, coordinating meetings with a wide range of external stakeholders, and ensuring smooth day-to-day operations for the CBO team.

This role is based in our San Francisco, California office with the expectation to be onsite 5 days a week. Relocation benefits are not available for this position.

WHAT YOU'LL DO

• Plan, schedule, and coordinate complex meetings and events with internal teams and a wide range of external partners including accommodating scheduling conflicts and last-minute changes
• Manage highly sensitive and confidential information regarding business strategies, negotiations, and partnerships with absolute professionalism and discretion
• Serve as an extension of the CBO, helping to build and maintain strong relationships with current and prospective partners. Gather briefing materials for meetings and ensure timely follow-up and consistent communication
• Organize domestic and international travel, including flights, hotels, transportation, and itineraries
• Process expense reports
• Support special projects, team initiatives, or event planning as needed
• Be the go-to person for day-to-day administrative needs, problem solving, and keeping the CBO organized
• Liaise with both internal and external partners helping to build and maintain strong relationships with current and prospective partners.
• Anticipate needs and help ensure nothing falls through the cracks

WHO YOU ARE AND WHAT YOU BRING

• 10+ years’ experience with at least 3+ years supporting either CBOs, CFOs or CEOs
• Experience in the biotechnology / pharmaceutical industry required
• Demonstrated experience supporting business transactions (M&A, partnerships, or similar), including handling confidential documents and coordinating among multiple stakeholders is preferred
• Highly organized, detail-oriented, and able to manage multiple tasks simultaneously
• Proactive and resourceful, with strong problem-solving skills
• Comfortable working in a fast-paced, dynamic environment
• Able to maintain a high level of professionalism and confidentiality
• Proficient in Microsoft Office and calendar management tools (e.g., Outlook)

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WHO WE ARE AND WHAT WE OFFER

The expected hourly range for this position is $58.00 to $82.00. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors.

Applicants must currently be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

All employment decisions at Vir Biotechnology are based on legitimate, non-discriminatory business requirements, job duties and individual qualifications. Employment decisions are made without regard to any legally protected characteristics.

This commitment extends to all management practices and decisions, including recruitment and hiring, compensation, appraisal systems, promotions, training and career development programs. Vir Biotechnology also strongly commits to providing employees with a work environment free of unlawful conduct or harassment.

Vir Biotechnology Human Resources leads recruitment and employment for Vir Biotechnology. Unsolicited resumes sent to the company from recruiters do not constitute any type of relationship between the recruiter and Vir Biotechnology and do not obligate us to pay fees should we hire from those resumes. We ask that external recruiters and/or agencies not contact or present candidates directly to our hiring manager or employees.

For hires based in the United States, Vir Biotechnology, participates in E-Verify .

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