Executive Assistant

The Larko Group; Oakland (CA); On-site; USD 70,000 - 199,000; Full time

Job summary

The Larko Group is seeking a Principal Consultant to provide high-level administrative support to senior leaders in a dynamic global consulting environment. The ideal candidate must have 5+ years of experience, showcasing strong organizational skills and the ability to handle a variety of tasks in a fast-paced setting.

Qualifications

• 5+ years of administrative support experience required.
• Excellent communication skills, both written and verbal.
• Ability to multitask with accuracy and attention to detail.

Responsibilities

• Provide high-level administrative support to senior professionals.
• Coordinate domestic and international travel arrangements.
• Oversee office supply inventory and kitchen stock.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Problem-Solving

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Direct message the job poster from The Larko Group

Principal Consultant at The Larko Group, an Executive Assistant and Office Services Recruiting/Staffing Firm

Are you an organized, proactive professional who thrives in a dynamic environment? We're looking for a talented individual to take on a vital role providing high-level administrative and office management support to a team of senior leaders for a Global Consulting firm. You'll be the go-to person for managing complex schedules and handling confidential information to streamlining office procedures, and supporting special projects; no two days will be the same. You'll balance priorities across multiple stakeholders, using sound judgment, keen attention to detail, and strong organizational skills to keep everything on track.

The ideal candidate is dependable, self-motivated, and enjoys wearing many hats. Someone who finds satisfaction in both the strategic and the routine aspects of administrative work. If you're looking for a role where you can make a real impact and grow within a supportive, fast-paced environment, apply now!

Responsibilities

• Provide high-level administrative support to senior professionals, including complex calendar management, time-entry and billing, domestic and international travel coordination, expense reporting, and ad hoc requests.
• Serve as a key liaison across departments by navigating Firm resources to conduct conflict checks, gather information, and ensure a timely response to internal and external requests.
• Oversee office supply inventory and kitchen stock, ensuring consistent availability and ordering replenishments as needed.
• Coordinate and place weekly lunch orders, accommodating dietary preferences and team schedules.
• Maintain clean and organized common areas throughout the day, proactively addressing debris and clutter to uphold a professional environment.
• Reconcile and submit monthly credit card statements, ensuring accuracy and compliance with firm policies.
• Serve as the primary point of contact for day-to-day staff needs, facilitating timely assistance and resolution.
• Manage package receipt and distribution, ensuring secure and accurate handling of all deliveries.
• Welcome and assist guests and speakers, ensuring a professional and hospitable experience.
• Proactively manage building maintenance issues by coordinating with property management and vendors for prompt resolution.
• Plan and execute in-office events, including happy hours and holiday celebrations, from concept to completion.

Ideal Experience

• 5+ years of administrative support experience required.
• Proficient in Microsoft products (including Outlook, Word, Excel and PowerPoint).
• Ability to independently troubleshoot issues and arrive at solutions.
• Excellent communication skills, both written and verbal.
• Detail oriented and resourceful in completing projects.
• Ability to multitask with accuracy and strict attention to detail.
• High level of integrity and ability to handle sensitive information with the utmost discretion.
• Genuine desire to contribute to a high-achieving, collaborative environment.

#117850

The Larko Group is a premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temporary-Hire, and Temporary/Project placements across a range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chiefs of Staff, Office Managers, Receptionists, General Office and Labor, Event Support, Project Management, and Customer Service.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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