Executive Assistant

California Jobs; San Francisco (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

A non-profit organization in California seeks a Temporary Executive Assistant to provide high-level administrative support to the Executive Director. This role involves managing schedules, coordinating travel, preparing reports, and facilitating effective communication across departments. Ideal candidates will possess strong organizational skills and have at least 5 years of relevant experience.

Benefits

Competitive pay

Supportive team environment

Qualifications

• 5 years of administrative experience, preferably in non-profit.
• Proficient in Microsoft Office Suite and Salesforce.
• Strong organizational and time management skills.

Responsibilities

• Manage calendars and schedule meetings for senior staff.
• Prepare reports and presentations to support initiatives.
• Coordinate travel arrangements and logistic details for events.

Skills

Organizational Skills

Communication Skills

Proactive Problem Solving

Tools

Microsoft Office Suite

Salesforce

Job description

Job Description

Position Overview

Ultimate Staffing Services is actively seeking a detail-oriented and proactive Temporary Executive Assistant to support a non-profit organization based in California. In this role, the Executive Assistant will provide high-level administrative support to the Executive Director, ensuring smooth and efficient operations. The successful candidate will collaborate closely with the team to enhance mission-driven initiatives and contribute to overall success.
Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for senior staff.
• Serve as a point of contact for internal and external stakeholders, handling correspondence and inquiries professionally.
• Prepare reports, presentations, and other documents to support organizational initiatives.
• Assist in planning and executing events and programs, ensuring all logistical details are managed effectively.
• Maintain and update records, databases, and filing systems to ensure accuracy and accessibility of information.
• Work closely with various departments to facilitate communication and support collaborative efforts.

Qualifications

• At least 5 years of administrative experience, preferably in a non-profit or similar setting.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with Salesforce.
• Excellent verbal and written communication skills, with the ability to interact effectively with diverse stakeholders.
• Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines.
• Proactive approach to identifying issues and implementing solutions.

Required Work Hours

Monday - Friday, 1st shift
Benefits

The position offers competitive pay and the opportunity to contribute to meaningful initiatives within a supportive team environment.
Additional Details

Salary Range: $30 - $34 per hour

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Reference: JN -062###-####45

About the company

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