Executive Assistant & CEO Productivity Partner

Inceptive; Berlin (NH); Hybrid; USD 105,000 - 125,000; Full time

Benefits offered by this job

30 days paid vacation per year

Health insurance (US)

401K with company match (US)

Quaterly company-wide retreats

Monthly wellness benefit

Office visits to Berlin, Palo Alto or—

Learning & Development budget

Buddy to help you get settled

Job summary

Inceptive seeks an executive assistant to support the CEO across calendars, travel logistics, and communications. You will partner with leadership to prioritize engagements, optimize the CEO’s time, and coordinate projects in a fast-paced, global environment.

The role requires a proactive, highly organized approach, excellent problem-solving skills, and the ability to navigate time zones and multiple stakeholders.

Qualifications

• Proactive, can-do mindset with a willingness to take ownership.
• Excellent project management, logistics, and coordination skills.
• Strong communication and relationship-building abilities across stakeholders.

Responsibilities

• Holistic time optimization including agenda and travel management.
• Protect CEO’s time and focus attention where it matters most.
• Track internal/external demands and communicate priorities to stakeholders.
• Coordinate cross-functional projects and international travel logistics.
• Travel with CEO as needed and adapt to varying time zones.
• Handle ad hoc tasks and special projects as they arise.

Skills

Proactive mindset

Project management

Communication

Organizational skills

Time management

Multicultural collaboration

Discretion/confidentiality

English and German fluency

Travel coordination

Tools

Calendar software

Office productivity tools

Job description

Inceptive seeks an executive assistant to support the CEO across calendars, travel logistics, and communications. You will partner with leadership to prioritize engagements, optimize the CEO’s time, and coordinate projects in a fast-paced, global environment.

The role requires a proactive, highly organized approach, excellent problem-solving skills, and the ability to navigate time zones and multiple stakeholders.