Executive Assistant & CEO Operations Partner

Renew Cannabis Co.; Tampa (FL); Hybrid; USD 100,000 - 120,000; Full time

Benefits offered by this job

Health insurance

HSA/FSA benefits

401k with employer match

Job summary

Prolific Supply LLC seeks an Executive Assistant to the CEO to coordinate a fast-paced operating environment across Hawthorne Gardening, Bridgewell, and future platforms. You will manage the CEO’s calendar, prepare meetings, and support cross-company initiatives while maintaining strict confidentiality.

You will work with 8–10 senior leaders, translate meetings into actionable steps, and help drive operating discipline and enterprise value creation in a dynamic, technology-driven setting.

Qualifications

• Experience supporting a CEO, President, or senior executive.
• Experience in multi-company or private-equity backed environments.
• Experience in distribution, manufacturing, or supply-chain settings advantageous.
• Demonstrated ability to manage high-volume calendars and executive communications.
• Strong judgment, discretion, and confidentiality.

Responsibilities

• Manage a high-volume executive calendar across several operating companies.
• Coordinate meetings among executives, departments, and external parties.
• Capture decisions, action items, owners, and deadlines; ensure follow-up.
• Support M&A integration activities and cross-functional initiatives.
• Assist with executive communications and information flow with strict confidentiality.
• Maintain operating cadence and push for timely information from leaders.

Skills

CEO support experience

Multi-company coordination

Acquisition integration

Execution speed

Strong organizational skills

Tools

Microsoft 365

Microsoft Teams

Outlook

AI productivity tools (ChatGPT)

Slack

ClickUp

Job description

Prolific Supply LLC seeks an Executive Assistant to the CEO to coordinate a fast-paced operating environment across Hawthorne Gardening, Bridgewell, and future platforms. You will manage the CEO’s calendar, prepare meetings, and support cross-company initiatives while maintaining strict confidentiality.

You will work with 8–10 senior leaders, translate meetings into actionable steps, and help drive operating discipline and enterprise value creation in a dynamic, technology-driven setting.