Executive Assistant, Business Operations

Colorado Psychiatric; Sacramento, Northern (CA, KY); Hybrid; USD 55,000 - 90,000; Full time

Job summary

Local Public TV is seeking an Executive Assistant to serve as the operational backbone and strategic coordinator for the CEO and executive team. This role balances business operations with high‑level executive support for a fully remote organization.

Responsibilities include managing complex calendars, coordinating stakeholder communications, and supporting board relations across time zones. Candidate must have 3+ years of experience and a Bachelor's degree or equivalent, with proficiency in

Qualifications

• Location: United States (remote work allowed)
• 3+ years of experience managing business operations or providing high-level support
• Bachelor’s degree or equivalent practical experience
• Technical proficiency with CRM databases (HubSpot) and asynchronous collaboration tools (Slack, Google Workspace)
• Excellent organizational and communication skills; ability to manage multiple projects independently

Responsibilities

• Provide executive support to CEO and leadership team; manage complex calendars across time zones
• Coordinate internal communications and stakeholder relations; support board activities
• Prepare executive briefings, presentations, and materials; monitor meetings and minutes
• Organize remote board meetings, webinars, and occasional in-person events; support travel logistics
• Assist Sales, Partner Success, Finance and HR teams; compile weekly/monthly team updates

Skills

Organizational skills

Communication skills

Attention to detail

Independent work

Education

Bachelor's degree or equivalent

Tools

HubSpot CRM

Slack

Google Workspace

Job description

About Local Public TV

Local Public is a station-owned Public Benefit Corporation dedicated to transforming public media for the post-broadcast age. With broadcast in sharp decline, local public media must evolve to survive. Our streaming apps-as-a-service platform empowers nonprofit PBS and dual licensee PBS/NPR broadcasters to run locally curated, member-supported streaming services that develop the next generation of viewers and supporters.

About this position

The Executive Assistant serves as the operational backbone and strategic coordinator for the CEO and executive team. This role balances business operations with high-level executive support. This position will manage internal communications and support business units in a variety of ways to ensure our fully remote team (and vendors near and far) are efficiently integrating workflows.Simultaneously, this position will protect leadership’s time by directing complex calendars, managing vital stakeholder communications across a remote team, and supporting stakeholder and board relations to maximize overall organizational impact.

Core responsibilities

1. Executive Support and Team Coordination

• Strategic Calendar Control: Manage complex scheduling across multiple time zones, scheduling virtual meeting requests, and optimize daily time allocation for executive leadership.
• Stakeholder & Investor Liaison: Serve as a professional first point of contact for board members, key stakeholders, and external institutional partners.
• Briefing & Presentation Prep: Synthesize operational data into executive briefings, draft correspondence, and assist with preparing critical high-level presentations.
• Event & Travel Logistics: Organize remote board meetings and virtual webinars, and manage logistics and travel itineraries for occasional in-person stakeholder engagement events.
• Board Support: Manage all remote Board Meetings and any Board Committees as needed, including but not limited to scheduling meetings, logistics, preparing and distribution of meeting materials, agendas, attendance records, minutes, coordinating orientation, onboarding, and recognition as needed, and communication with Board Members.

2. Business Operations & Digital Administration

• Communications flow: Monitor physical mail (via online service), email, social media, Slack, virtual phone number and official social media channels to ensure messages reach the right parties in timely fashion.
• Maintain and update group action items (via reviewing meeting agendas, attending meetings or reviewing meeting notes)
• Support the Sales, Partner Success, Finance and HR teams as needed
• Compile team updates into weekly and monthly reports

Core hours

Local Public is an all-remote, US-based organization. To ensure effective collaboration across all regions, all staff are expected to be available during the following daily core hours as part of their daily eight-hour shift:

9:00 a.m. – 1:00 p.m. PT (12:00 p.m.– 4:00 p.m. ET), Monday - Friday

Required qualifications

• Location: All applicants must reside, and be legally able to work, in the United States (all states considered)
• Experience: 3+ years of experience managing business operations and/or providing high-level support within a structured organization (remote experience preferred).
• Education: Bachelor’s degree or equivalent practical experience.
• Technical Proficiency: Experience with CRM databases (e.g.: Hubspot), and asynchronous collaborative tools (e.g., Slack, Google Workspace), and comfortable with technology generally.
• Core Competencies: Exceptional organizational and communication skills, and sharp attention to detail. Ability to handle multiple projects at once. Proven ability to work independently to accomplish goals and objectives within deadlines.

Preferred qualifications

• Experience working within a digital start up or media organization
• Experience working with a Board of Directors
• Knowledge of (and passion for) public media