Executive Assistant & Bookkeeping Specialist

Giles Volvo Cars; Lafayette (LA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive Pay

Insurance: Medical / Dental / Vision

Paid vacation

401(k) retirement option

Monday-Friday schedule

A Seat Close to the Action

Learn and grow with the company

Support of experienced management

Job summary

Giles Automotive Group in Lafayette, LA, is seeking an Executive Administrative Assistant to work alongside the President & CEO’s Office. You will own the numbers side of the operation, handling accounting, bookkeeping, scheduling, and travel coordination to keep the CEO’s office running smoothly.

This is a real role with real responsibility. You will manage QuickBooks data, payroll, invoices, and financial reports, while drafting correspondence, organizing files, and coordinating with senior

Qualifications

• Bachelor's degree preferred; degree in Accounting advantageous.
• 3+ years of administrative, bookkeeping, accounting, or executive support experience; 5+ years preferred.
• Proficiency with QuickBooks is required.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Proficiency with Adobe Acrobat.
• Experience supporting executives or senior management is strongly preferred.
• Detail-oriented with financial information, schedules, and confidential documents.

Responsibilities

• Maintain accurate financial records, including QuickBooks data entry, coding, and reconciliations.
• Process payroll and prepare quarterly payroll-related reports.
• Build and maintain Excel spreadsheets, reports, and tracking tools for the executive office.
• Process and route invoices, check requests, and supporting documentation.
• Research discrepancies and follow issues through to resolution.
• Maintain organized financial files and supporting documentation.
• Manage the CEO's calendar while coordinating with the Executive Assistant.
• Arrange detailed travel plans for the CEO and senior management; coordinate logistics.
• Draft correspondence, acknowledgment letters, and reports; handle confidential matters.
• Follow through on projects from start to finish and support efficient office operation.

Skills

Detail-oriented

Strong communicatIon

Highly organized

Independent

Education

Bachelor's degree preferred

Accounting degree advantageous

Tools

QuickBooks

Microsoft Office

Adobe Acrobat

Job description

Giles Automotive Group in Lafayette, LA, is seeking an Executive Administrative Assistant to work alongside the President & CEO’s Office. You will own the numbers side of the operation, handling accounting, bookkeeping, scheduling, and travel coordination to keep the CEO’s office running smoothly.

This is a real role with real responsibility. You will manage QuickBooks data, payroll, invoices, and financial reports, while drafting correspondence, organizing files, and coordinating with senior