Executive Assistant & Bookkeeping Coordinator

Playwright Co; Pennsylvania; Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical insurance covered

Pension access

Dental insurance

Long-term disability insurance

Significant time off

Standard employee benefits

Job summary

Beth David Reform Congregation in Gladwyne, PA is seeking an Executive Assistant to support our Clergy and Executive Director while assisting with bookkeeping and member communications. You will be the first contact for visitors and a friendly face for regulars, helping to create a welcoming atmosphere.

The role covers administrative support, calendar management, inbox and billing duties, CRM data maintenance, event logistics, publicity tasks, website and calendar updates, and cross-functional

Qualifications

• Strong organizational skills.
• Clear written and spoken communication.
• Excellent interpersonal skills.
• Ability to take initiative.
• Bookkeeping skills including payables and receivables.
• Proficiency with Quickbooks, Canva, Google Suite, Office Suite, Calendly, SignUp Genius, ShulCloud and similar tools.
• Flexibility and ability to manage multiple priorities.
• Discretion and confidentiality in personnel, financial, and member information.
• Bachelor’s degree preferred (not required).

Responsibilities

• Administrative support for the clergy’s pastoral work, including phone calls to members and tracking the clergy’s visits and communications using CRM software.
• Calendar management for the clergy, including oversight of online calendars and correspondence by phone and email to schedule or reschedule meetings.
• Inbox management for the rabbi, including flagging important emails for follow-up, and responding to and composing correspondence that does not require the personal attention of the rabbi.
• Logistical support for programming, meetings, and lifecycle and religious events.
• Communication with volunteers, errands, and purchasing/ordering food.
• Creation and preparation of printed or digital publicity materials, photocopies, scanning, mailing, etc. Tracking and submitting reimbursements.
• Anticipating needs for upcoming programs.
• Answering phones during office hours, welcoming people to the building, and screening calls for the senior staff.
• Working to process accounts payable and receivable, and monthly billing.
• Helping to accurately maintain the CRM database and reports.
• Regularly maintain and update the website and the calendar of events.
• Identifying tools and systems to help organize and streamline administrative operations.
• Personal support and other office work as assigned.

Skills

Organizational skills

Communication skills

Interpersonal skills

Initiative

Bookkeeping

Computer skills

Flexibility

Confidentiality

Education

Bachelor’s degree preferred

Tools

Quickbooks

Canva

Google Suite

Office Suite

Calendly

SignUp Genius

ShulCloud

Job description

Beth David Reform Congregation in Gladwyne, PA is seeking an Executive Assistant to support our Clergy and Executive Director while assisting with bookkeeping and member communications. You will be the first contact for visitors and a friendly face for regulars, helping to create a welcoming atmosphere.

The role covers administrative support, calendar management, inbox and billing duties, CRM data maintenance, event logistics, publicity tasks, website and calendar updates, and cross-functional