Administrative Assistant and Receptionist

Temple Beth Hillel-Beth El; Ardmore (PA); On-site; USD 38,000 - 52,000; Full time

Job summary

Temple Beth Hillel – Beth El, a vibrant Conservative synagogue on the Main Line near Philadelphia, seeks an Administrative Assistant and Receptionist to warmly welcome members and guests and provide office support to clergy and staff.

The right candidate will multitask effectively, answer calls, manage entry for visitors, assist with meals for those in need, send memorial notices, and help with memorial plaque sales, while maintaining confidentiality and a positive attitude.

Qualifications

• Excellent English language skills, verbal and written.
• Experience with Word, Excel, and Outlook.
• Discretion and confidentiality in handling members' personal needs.

Responsibilities

• Answer and direct phone calls, including turning away sales calls.
• Manage visitors’ and vendors’ secure entry onto the property.
• Provide administrative support for our clergy.
• Assist in sending meals and working with congregants in need
• Send out Memorial notifications to the community
• Manage our Memorial plaque sales to the community
• Complete other projects as they arise.

Skills

Multitasking

Excellent communication

Discretion and confidentiality

Customer service

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Temple Beth Hillel – Beth El is a vibrant Conservative Synagogue in the Main Line suburbs of Philadelphia. The Administrative Assistant and Receptionist plays a critical role in welcoming members and guests to TBH-BE. They are the first face people see when coming into our facilities and the first voice people hear when calling us on the phone. This person must be friendly, a good listener, have a big smile, and a caring disposition as they are often the first person at the synagogue that someone speaks with during important moments in their life. This position will manage aspects of the office and provide administrative support to the clergy and other staff members.

The right candidate will be a strong multitasker who can:

• Answer and direct phone calls, including turning away sales calls
• Manage visitors’ and vendors’ secure entry onto the property
• Provide administrative support for our clergy.
• Assist in sending meals and working with congregants in need
• Send out Memorial notifications to the community
• Manage our Memorial plaque sales to the community
• Complete other projects as they arise.

Other requirements:

• Full command of the English language, both verbal and written.
• Computer software: Microsoft Word, Microsoft Excel, Microsoft Outlook. Database and basic graphic design experience is preferred, but not required.
• Ability to handle members’ personal needs with discretion and confidentiality.
• A comfort level with the Jewish community and traditions.
• Have a willingness to learn and a positive attitude.