Board Governance Specialist & Legal Admin

Empire State Realty Trust; New York (NY); On-site; USD 115,000 - 130,000; Full time

Benefits offered by this job

Health/Dental/Vision insurance

401(k) with 100% match up to 5%

Paid parental leave

Complimentary Empire State Building...

Observatory access

Job summary

Empire State Realty Trust is seeking a Legal Administrative Assistant & Board Liaison to support the Legal Department, executive leadership, and the Board of Directors in New York. You will coordinate meetings, manage calendars, and handle confidential governance materials with discretion and professionalism.

The role requires exceptional organizational skills, strong communication, and experience with board portals and governance systems.

Qualifications

• 10+ years of administrative assistant experience required, preferably supporting senior executives or Board operations.
• Experience supporting public company Board governance activities strongly preferred.
• Experience with expense management, travel coordination, and invoice processing preferred.

Responsibilities

• Coordinate and maintain the annual schedule for Board and Committee meetings with executives and board members.
• Prepare and distribute board materials and reminders within deadlines.
• Support onboarding/offboarding of Board members and governance documentation.
• Provide administrative support to the SVP, Chief Counsel, Real Estate and legal leadership.

Skills

Microsoft Office Suite

Excellent communication

Organizational skills

Discretion

Time management

Board portals

Education

Bachelor’s degree preferred

Associate’s degree preferred

Tools

SharePoint

Diligent

Job description

Empire State Realty Trust is seeking a Legal Administrative Assistant & Board Liaison to support the Legal Department, executive leadership, and the Board of Directors in New York. You will coordinate meetings, manage calendars, and handle confidential governance materials with discretion and professionalism.

The role requires exceptional organizational skills, strong communication, and experience with board portals and governance systems.