Executive Assistant

Scion Staffing, Inc.; Tampa (FL); On-site; USD 4,408,000 - 4,959,000; Full time

Benefits offered by this job

Competitive hourly compensation

Contract-to-hire opportunity

Work with C-suite executives

Healthcare and sales exposure

Collaborative environment

Job summary

Scion Staffing, Inc. is seeking an Executive Assistant to support the Chief Growth Officer and Chief Medical Officer in a fast-paced healthcare services organization.

This onsite role reports to the VP of Strategy Execution and Go-to-Market Enablement and requires proactive, highly organized individuals who can manage complex calendars, travel, and high-priority projects. Responsibilities include coordinating meetings and events, preparing materials, handling confidential information, and

Qualifications

• Executive-level administrative support experience in a fast-paced environment.
• Healthcare or Go-to-Market exposure preferred.
• Proficient with MS Office: Outlook, Excel, Word, PowerPoint.
• Strong organization and multitasking abilities.
• Professionalism, discretion and confidentiality.

Responsibilities

• Proactively manage complex Outlook calendars for the Chief Growth Officer and Chief Medical Officer.
• Coordinate executive travel, registrations, itineraries, and related logistics.
• Organize Go-to-Market and executive meetings and events onsite or offsite.
• Prepare meeting materials, presentations, and cross-functional communications.
• Process invoices and expenses with discretion and accuracy.
• Provide backup support, interview scheduling, and special projects.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

MS Office

Tools

Outlook

Excel

Word

PowerPoint

AI tools

Job description

Scion Staffing has been engaged to conduct a search for an Executive Assistant for an established organization within the healthcare services industry. This is an onsite, contract-to-hire opportunity in Tampa, FL , supporting senior executive leadership and a high-performing Go-to-Market team. POSITION OVERVIEW: The Executive Assistant will provide high-level administrative support to the Chief Growth Officer and Chief Medical Officer while reporting to the VP of Strategy Execution and Go-to-Market Enablement. This role is ideal for a proactive, highly organized professional who thrives in a fast-paced environment and can confidently manage complex calendars, travel, meetings, events, and competing executive priorities. The Executive Assistant will serve as a trusted partner to leadership while helping ensure seamless day-to-day operations across the Go-to-Market team.

PERKS

• Competitive hourly compensation of $32–$36/hour , depending on experience.
• Contract-to-hire opportunity with the potential to convert to a permanent position based on performance and business needs.
• Partner directly with C-suite executives, including the Chief Growth Officer and Chief Medical Officer , in a highly visible role.
• Gain exposure to a dynamic healthcare and sales-focused environment with opportunities to collaborate across departments and executive leadership.
• Join a professional, collaborative organization that values initiative, adaptability, strong communication, and exceptional administrative support.

RESPONSIBILITIES

• Proactively manage complex Outlook calendars, scheduling, meeting preparation, and day-to-day administrative priorities for the Chief Growth Officer and Chief Medical Officer.
• Coordinate executive travel, registrations, speaking engagements, itineraries, ground transportation, expense reports, and related logistics.
• Organize and support Go-to-Market meetings, Sales Management Team meetings, Quarterly Business Reviews, Town Halls, executive meetings, and other onsite or offsite events.
• Coordinate meeting materials, presentations, catering, technology needs, virtual meeting logistics, and cross-functional communication with internal teams.
• Process invoices, corporate credit card expenses, and other administrative documentation while maintaining discretion and confidentiality.
• Provide additional administrative and team coordination support, including interview scheduling, special projects, office needs, and backup support for other Executive Assistants as needed.

QUALIFICATIONS

• Strong background providing Executive Assistant or senior-level administrative support , ideally within a fast-paced environment supporting multiple executives or senior leaders.
• Prior experience within healthcare, insurance, sales support, or a Go-to-Market environment is strongly preferred; workers’ compensation industry exposure is a plus.
• Intermediate to advanced proficiency with Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint , with the ability to learn and utilize AI-enabled tools and new technologies.
• Exceptional organization, prioritization, written and verbal communication skills with the ability to independently manage numerous simultaneous priorities.
• High degree of professionalism, confidentiality, adaptability, reliability, and attention to detail, with a proactive and customer-focused approach.

COMPENSATION AND BENEFITS

• This position offers an hourly pay rate of $32–$36/hour , depending on experience and qualifications.
• This is a contract-to-hire opportunity with the potential for permanent conversion based on performance and organizational needs.
• This position is eligible for benefits through Scion Staffing, including medical, dental, vision, and other offerings available to eligible temporary employees.

Scion Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.