Executive Assistant

Strategic Staffing Solutions; Tampa (FL); Hybrid; USD 45,000 - 55,000; Full time

Job summary

Strategic Staffing Solutions is seeking an Executive Assistant to support senior IT leaders in a hybrid Tampa environment. The role requires managing complex calendars, coordinating domestic and international travel, and processing expenses with discretion.

The candidate should have 5+ years of executive support experience, strong Microsoft 365 skills, and excellent communication abilities. This contract position spans 6+ months with W2 employment and no C2C arrangement.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 5+ years of Executive support experience.
• Experience supporting C-suite, vice president, or senior leadership teams.
• Experience managing complex calendars, travel coordination, and expense reporting.
• Experience coordinating executive meetings, town halls, leadership events, or corporate functions.
• Experience planning large employee events, town halls, leadership summits, or offsite meetings.
• Knowledge of expense management, invoice processing, and procurement processes.
• Exceptional organizational skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Demonstrated ability to handle confidential information with discretion and professionalism.

Responsibilities

• Manage complex calendars, meetings, and scheduling for senior IT leaders.
• Anticipate scheduling conflicts, proactively identify solutions, and adjust priorities as business needs evolve.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics.
• Prepare and process expense reports, invoices, purchase requests, and other administrative documentation in a timely and accurate manner.
• Manage confidential and sensitive information with the highest level of professionalism and discretion.
• Plan and coordinate executive leadership meetings, staff meetings, town halls, all-hands meetings, leadership offsites, and strategic workshops.
• Manage meeting logistics including agendas, room reservations, technology requirements, catering, visitor coordination, and presentation materials.
• Serve as a liaison between executives, IT leadership, and business stakeholders to support alignment and communication.
• Draft, edit, and distribute professional communications, meeting materials, leadership announcements, and executive correspondence.
• Coordinate leadership presentations, ensuring materials are complete, accurate, and ready for executive review.
• Maintain organizational calendars for recurring leadership events and business reviews.
• Support internal communication efforts related to organizational updates, leadership meetings, and employee engagement activities.
• Coordinate onboarding, office logistics, visitor arrangements, and team activities for IT leadership.
• Organize and maintain electronic records, meeting documentation, and leadership resources.
• Anticipate leadership needs and proactively address issues before they arise.
• Identify opportunities to improve administrative processes, meeting effectiveness, and leadership team operations.
• Act as a trusted partner to senior leaders by demonstrating sound judgment, professionalism, and a service-oriented mindset.
• Support special projects and strategic initiatives on behalf of the CIO Office.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Event planning

Confidentiality

Microsoft 365

Communication

Multitasking

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)

Job description

Job Title: Executive Assistant - Hiring FAST!
Industry: Agriculture/Industrial
Location: Tampa, FL
Pay Rate: $35/HR on W2 Only - NO C2C
Setting: Hybrid Required (Remote is NOT an Option)
Duration: 6+ months
Job ID: 247364

Required Qualifications:

• High school diploma or equivalent; associate or bachelor's degree preferred.
• 5+ years of Executive support experience.
• Experience supporting C-suite, vice president, or senior leadership teams.
• Experience managing complex calendars, travel coordination, and expense reporting.
• Experience coordinating executive meetings, town halls, leadership events, or corporate functions.
• Experience planning large employee events, town halls, leadership summits, or offsite meetings.
• Knowledge of expense management, invoice processing, and procurement processes.
• Exceptional organizational skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Demonstrated ability to handle confidential information with discretion and professionalism.

Desired Qualifications:

• Experience within Information Technology or a corporate executive office environment.
• Experience working in a matrixed, global organization.

Responsibilities:

• Executive & Leadership Support
  
  • Manage complex calendars, meetings, and scheduling for senior IT leaders
  • Anticipate scheduling conflicts, proactively identify solutions, and adjust priorities as business needs evolve.
  • Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics.
  • Prepare and process expense reports, invoices, purchase requests, and other administrative documentation in a timely and accurate manner.
  • Manage confidential and sensitive information with the highest level of professionalism and discretion.
• Meeting & Event Coordination
  
  • Plan and coordinate executive leadership meetings, staff meetings, town halls, all-hands meetings, leadership offsites, and strategic workshops.
  • Manage meeting logistics including agendas, room reservations, technology requirements, catering, visitor coordination, and presentation materials.
  • Serve as a liaison between executives, IT leadership, and business stakeholders to support alignment and communication.
• Communications & Coordination
  
  • Draft, edit, and distribute professional communications, meeting materials, leadership announcements, and executive correspondence.
  • Coordinate leadership presentations, ensuring materials are complete, accurate, and ready for executive review.
  • Maintain organizational calendars for recurring leadership events and business reviews.
  • Support internal communication efforts related to organizational updates, leadership meetings, and employee engagement activities.
• Office & Operational Support
  
  • Coordinate onboarding, office logistics, visitor arrangements, and team activities for IT leadership.
  • Organize and maintain electronic records, meeting documentation, and leadership resources.
• Strategic Partnership
  
  • Anticipate leadership needs and proactively address issues before they arise.
  • Identify opportunities to improve administrative processes, meeting effectiveness, and leadership team operations.
  • Act as a trusted partner to senior leaders by demonstrating sound judgment, professionalism, and a service-oriented mindset.
  • Support special projects and strategic initiatives on behalf of the CIO Office.