Executive Assistant - Artera

Artera Services; Atlanta (GA); On-site; USD 89,000 - 115,000; Full time

Job summary

An innovative firm is seeking a highly organized Executive Assistant to support its CFO and CCO. This role requires exceptional organizational skills and a proactive approach to ensure seamless coordination of daily activities. The ideal candidate will thrive in a dynamic environment, managing complex calendars and coordinating travel while maintaining confidentiality. With a focus on strategic partnership, you will prepare materials for meetings, track action items, and collaborate with internal and external stakeholders. Join this forward-thinking company and contribute to its success by providing top-notch administrative support.

Qualifications

• 10+ years of experience supporting C-level executives.
• Advanced proficiency in Microsoft Office Suite.
• Proven experience in event and office management.

Responsibilities

• Manage complex calendars and coordinate travel arrangements.
• Prepare detailed materials and track action items from meetings.
• Organize and execute executive-level events.

Skills

Microsoft Office Suite

Event Management

Time Management

Communication Skills

Problem-Solving

Proactivity

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Communications

Bachelor’s degree in Project Management

Tools

Concur

Job description

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Job Title: Executive Assistant – CFO & CCO Location: Atlanta, GA

Reports To: Executive Assistant to CEO

Job Summary

We are seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to Artera CFO and CCO. The ideal candidate will act as a strategic partner, ensuring seamless coordination of day-to-day activities while maintaining the highest level of confidentiality and efficiency. This role requires exceptional organizational skills, a strong sense of initiative, and the ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities

Executive Administrative Support

• Manage complex calendars, ensuring optimal scheduling and prioritization of meetings and tasks.
• Coordinate travel arrangements, including itineraries, accommodations, and expense reports.
• Maintain composure and professionalism in occasionally high-pressure situations.
• Exhibit confidence and ease when interacting with senior executives.
• Exemplify a positive and professional attitude, coupled with strong work ethic, practical judgment, and a solutions-oriented mindset.
• Demonstrate a commitment to excellence and a desire to consistently excel in the role.
  
  

Strategic Partnership

• Serve as a trusted partner, anticipating needs and taking proactive action accordingly.
• Prepare detailed materials, research, and presentations for meetings.
• Track action items from meetings and ensure timely follow-up and execution.
  
  

Team Collaboration

• Act as a liaison between the executive and internal/external stakeholders.
• Coordinate team events, off-sites, and meetings, ensuring all logistical needs are met.
  
  

Project Management

• Manage multiple projects and deadlines with efficiency and attention to detail.
• Exhibit efficient time management and a commitment to continuous improvement, taking ownership of responsibilities and holding both self and others accountable for deadlines.
  
  

Event Planning

• Organize and execute executive-level events, such as board meetings, conferences, and client meetings.
• Handle all event logistics, ensuring flawless execution.
  
  

Confidentiality and Discretion

• Handle sensitive information with the utmost confidentiality and professionalism.
• Exercise sound judgment in managing information and determining what requires escalation.
  
  

Qualifications And Skills

Required:

• Bachelor’s degree in Business Administration, Communications, Project Management or a related field; equivalent experience may be considered.
• 10+years of experience supporting C-level executives or equivalent senior leadership roles.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Proven experience with Event and Office Management, including planning and coordinating executive-level events, meetings, etc. and maintaining inventory and stocking of office supplies.
• Systems Adaptability: comfortable learning and using a wide variety of systems and tools, such as Concur or other business platforms, with a proven ability to adapt to new technologies quickly.
  
  

Attributes:

• Time Management: Exceptional ability to manage competing priorities and deliver high-quality results under tight deadlines.
• Communication: Excellent written and verbal communication skills with a professional demeanor.
• Problem-Solving: Strong critical thinking and decision-making abilities.
• Proactivity: Anticipates needs and takes initiative without prompting.

Seniority level

• Seniority level

  Executive

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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