Executive Assistant and Office Manager

Modern Health; San Francisco (CA); On-site; USD 102,000 - 119,000; Full time

Job summary

A leading mental health benefits platform is seeking an Executive Assistant and Office Manager in San Francisco. This role involves providing administrative support to executives, managing calendars, and planning events. The ideal candidate will have strong organizational skills, attention to detail, and experience in a fast-paced environment. Join a culture that values empathy and accountability while supporting the mission of enhancing mental well-being in the workplace.

Benefits

Medical / Dental / Vision Insurance

Generous Time Off

401k

Professional Development Stipend

Qualifications

• 2+ years of administrative experience.
• Experience supporting VP or Director-level leaders.

Responsibilities

• Manage complex calendars and scheduling.
• Assist with event planning and coordination.
• Provide strategic administrative support.

Skills

Communication

Organizational Skills

Attention to Detail

Education

Bachelor's degree

Tools

Google Calendar

Gsuite

Job description

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Modern Health

Modern Health is a mental health benefits platform for employers. We are the first global mental health solution to offer employees access to one-on-one, group, and self-serve digital resources for their emotional, professional, social, financial, and physical well-being needs—all within a single platform. Whether someone wants to proactively manage stress or treat depression, Modern Health guides people to the right care at the right time. We empower companies to help

Modern Health

Modern Health is a mental health benefits platform for employers. We are the first global mental health solution to offer employees access to one-on-one, group, and self-serve digital resources for their emotional, professional, social, financial, and physical well-being needs—all within a single platform. Whether someone wants to proactively manage stress or treat depression, Modern Health guides people to the right care at the right time. We empower companies to help all their employees be the best version of themselves, and believe in meeting people wherever they are in their mental health journey.

Modern Health is backed by investors like Kleiner Perkins, Founders Fund, John Doerr, Y Combinator, and Battery Ventures and raised more than $170 million in less than two years, making Modern Health the fastest entirely female-founded company in the U.S. to reach Unicorn status.

More about our culture and what you can expect when you join the team:

• "It Takes a Village" culture. Modern Health has a unique and unabashed culture centered around high empathy and high accountability - with a drive to win. We are energized by bringing together the best talent in the industry to achieve audacious goals focused on making mental health a strength and priority for all.
• We have an obsession to win. We are highly ambitious and passionate about the work that we do. We take pride in delivering excellence and our personal best and we continuously innovate to uniquely solve our customers' needs.
• We are accountable and can rely on each other. We are a team and hold ourselves and each other accountable. We believe in transparent communication and continuous feedback to foster a culture of trust, reliability, and growth.
• We demonstrate empathy. We have a supportive and diverse culture where we bolster and uplift each other as we pursue our lofty goals. We encourage selflessness and a willingness to support others, fostering a collaborative and respectful environment.
• We exhibit a bias towards action. This is a fast-paced environment. We jump into problems and initiate solutions. We empower our people to make decisions and experiment, iterate, and repeat until we get it right.
  
  

Modern Health is a fully remote workforce and a hyper-growth company that is often recognized for its excellence, winning awards such as World's Most Innovative Companies of 2023 by Fast Company, Top 25 Companies of San Francisco 2023, and 2023 Well-Being Trailblazer Award. To protect our culture and help our team stay connected, we require overlapping hours for everyone. While many roles may function from anywhere in the world—see individual job listing for more—team members who live outside the Pacific time zone are expected to work at least six hours between 8 am and 5 pm Pacific time each workday.

We are looking for driven, creative, and passionate individuals to join in our mission. An inclusive and diverse culture are key components of mental well-being in the workplace, and that starts with how we build our own team. If you're excited about a role, we'd love to hear from you!

The Role

Modern Health's Executive Assistant team is looking to grow! We're looking for someone who can provide strategic administrative and operational support, manage different business priorities, and strengthen internal collaboration. This person understands how different priorities come into play on an execs calendar, enjoys making processes more streamlined and efficient, and has a meticulous eye for detail. Additionally, you enjoy planning company events, improving morale, and care about the cross-functional connections your exec is building with key stakeholders. This role will report directly to the Executive Business Partner to the President and COO.

This role is required to be onsite in our San Francisco office 5 days per week, Monday through Friday, and may require limited travel. This role does not offer relocation support and is only open to candidates based locally.

What You'll Do

• Build trusted partnerships with the Chief of Staff and the broader exec team
• Work closely with the Executive Assistant team on priorities for the executive team and broader company's goals
• Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
• Help ensure each leader is properly prepared and punctual for meetings
• Assist with the scheduling of multiple stakeholder meetings
• Openness to work on other projects as needed
• Periodically assist with event planning and coordination for team meetings, all-hands meetings, summits, QBR's, Sales Kick Offs
• Assist with managing leader's or team's morale budget
• Assist with planning monthly team morale events
• Assist with tracking and ordering branded merchandise
• Assist with ensuring the timely review and submission of expenses
• Coordinate domestic and international travel arrangements as needed and process travel expense reports based on direction from traveler
• Occasionally facilitate large meetings / conferences internally and externally
• Contribute to leadership meetings by taking notes and tracking action items
• Follow up and provide reminders on project deadlines, AIs, and deliverables
• Triage and reply to emails, Asana tasks/Google comments and Slack channels as needed
• Personal assistant work when needed
• Office management responsibilities, include daily onsite support, vendor management, and mail management
  
  

Who You Are

• Bachelor's degree or equivalent practical experience
• 2+ years of administrative experience
• 2+ years of experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
• Master at everything Gsuite
• Experience supporting multiple leaders and stakeholders with efficacy and accuracy
• Top notch communication skills with ability to build strong relationships with both internal and external stakeholders
• Team player that can easily handle changing priorities and multi-task in a fast-paced environment
• Ability to make judgement calls and decisions based on a rapidly changing landscape
• Demonstrated ability to drive projects and programs to successful completion, including building productive, cross-functional relationships and aligned objectives
• Thrives with owning one-off projects and seeing them through to fruition with minimal oversight
• Impeccable organizational skills with a strong attention to detail
• Prior experience coordinating projects and events
• Discretion to work with confidential information
• Curious about learning new things
  
  

Benefits

Fundamentals:

• Medical / Dental / Vision / Disability / Life Insurance
• High Deductible Health Plan with Health Savings Account (HSA) option
• Flexible Spending Account (FSA)
• Access to coaches and therapists through Modern Health's platform
• Generous Time Off
• Company-wide Collective Pause Days
  
  

Family Support:

• Parental Leave Policy
• Family Forming Benefit through Carrot
• Family Assistance Benefit through UrbanSitter
  
  

Professional Development:

• Professional Development Stipend
  
  

Financial Wellness:

• 401k
• Financial Planning Benefit through Origin
  
  

But wait there's more…!

• Annual Wellness Stipend to use on items that promote your overall well being
• New Hire Stipend to help cover work-from-home setup costs
• ModSquad Community: Virtual events like active ERGs, holiday themed activities, team-building events and more
• Monthly Cell Phone Reimbursement
  
  

Equal Pay for Equal Work Act Information

Please refer to the ranges below to find the starting annual pay range for individuals applying to work remotely from the following locations for this role.

Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies, and experience and may fall outside of the range shown. Ranges are not necessarily indicative of the associated starting pay range in other locations. Full-time employees are also eligible for Modern Health's equity program and incredible benefits package. See our Careers page for more information.

Depending on the scope of the role, some ranges are indicative of On Target Earnings (OTE) and includes both base pay and commission at 100% achievement of established targets.

Pay Range

$102,000—$119,000 USD

We use a third-party AI tool (Endorsed) to assist in the initial screening of applications. As part of the evaluation process, we provide Endorsed with job requirements and candidate-submitted applications. Final hiring decisions are made by our human recruitment team, and no automated system makes the ultimate decision regarding hiring. Certain features of the platform may qualify it as an Automated Employment Decision Tool (AEDT) under applicable regulations. We began using Endorsed on May 12, 2025. You can review the independent bias audit report covering our use of Endorsed here. By submitting your application, you acknowledge that your application may be processed by AI systems as part of the screening and selection process. If you have any questions or would like to request a separate review of your application, please contact [e-mail].

Below, we are asking you to complete identity information for the Equal Employment Opportunity Commission (EEOC). While we are required by law to ask these questions in the format provided by the EEOC, at Modern Health we know that gender is not binary, and we recognize that these categories do not reflect our employees' full range of identities.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Technology, Information and Internet

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