Policy Specialist | Administrative Regulations Analyst 3

State of Washington; Washington (District of Columbia); Remote; USD 100,000 - 125,000; Full time

Job summary

The State of Washington is seeking a Policy Specialist to join the Department of Corrections. This role involves analyzing and revising policies to ensure compliance with state regulations, enhancing public safety through effective policy development. Candidates should possess strong editing and communication skills, with a background in coordinating policies or technical documents. The position offers flexibility with telework options and a competitive salary within the stated range.

Benefits

Comprehensive family insurance for medical, dental, and vision

Up to 25 paid vacation days a year

8 hours of paid sick leave per month

12 paid holidays a year

Generous retirement plan

Flexible spending accounts

Dependent care assistance

Deferred compensation

Qualifications

• One year of experience coordinating/editing policies or technical manuals.
• Excellent editing skills for plain talk and proofreading.
• Advanced proficiency in Microsoft Office applications.

Responsibilities

• Review and revise Department policies and operational memorandums.
• Conduct comprehensive reviews and recommend updates.
• Respond to policy inquiries and assist with public disclosure requests.

Skills

Editing

Communication

Multitasking

Education

Bachelor's Degree in English, Social Sciences, Public Administration, or related field

Tools

Microsoft Word

Microsoft Outlook

Microsoft Access

Microsoft Excel

Job description

Policy Specialist | Administrative Regulations Analyst 3

Full Time | Non-Permanent

Salary Range: $4,987 - $6,705 Monthly

This position is telework eligible. The candidates of choice may work from anywhere in the state of Washington with a reliable internet connection. Travel may be required.

This recruitment will fill two non-permanent positions.

The Washington State Department of Correction’s has a unique opportunity for collaborative and reliable individuals to join our Policy Office as Policy Specialist (Administrative Regulations Analyst 3)! The goal of this position is to provideconsultation and assistance in the development of Department policy for compliance with RCW and WAC.

As a Policy Specialist, you will contribute to the agency’s mission of improving public safety by positively changing lives through enhancing community safety and effectively communicating correctional program expectations. You will analyze proposed and existing Department policies and forms, and track changes as necessary.

Collaboration is key in this role as you will work with unit employee’s policy authors, and other stakeholders to conduct comprehensive and constructive reviews of Department policies and forms and make recommendations for updates/revisions. You will use the Revised Code of Washington (RCW), Washington Administrative Code (WAC), and other Department policies to ensure compliance with content requirements.

The candidates of choice will be self-sufficient, communicative with the ability to concisely convey thoughts and ideas, and have experience with coordinating, editing, and revising policies. If this sounds like a position that could be your next career move, we encourage you to review this job posting and apply!

A completed application packet will include:

• A cover letter regarding your interest in this position with our agency
• A detailed resume
• Three professional references

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As an Administrative Regulations Analyst 3,some of your duties will include:

• Review and revise Department policies to include:
  • Initiating and coordinating reviews of Department policy and forms, which provide instruction and guidance, through established review procedures
  • Researching statutes, other materials, and best practices to write and update Department policies
  • Working with employees, contract staff, and stakeholders throughout the Department to conduct comprehensive and constructive reviews policies, and recommend and provide assistance for changes
  • Evaluating policies to determine compliance with RCW, WAC, legislation, audit standards, the Governor's and Department management expectations, consistency with other policies and regulations, reflection of current Department practices, and conformance with plain talk readability standards.
• Review and revise facility operational memorandums
• Respond to policy inquiries, including Public Disclosure and Attorney General requests
• All other duties as assigned

What we need (required qualifications):

• One (1) year of experience coordinating/editing policies, procedures, technical manuals, or contracts, or equivalent experience
• Experience coordinating/editing DOC policies or facility operational memorandums highly desirable
• Demonstrates excellent skills in editing documents for plain talk, correct grammar and punctuation, and proofreading for quality control
• Multitasking: Able to multitask and handle multiple priorities at the same time
• Able to continually re-prioritize work to maintain a continuous high-volume workload
• Advanced-level proficiency with Microsoft Word and Outlook
• Basic-level proficiency with Microsoft Access and Microsoft Excel
• Communication Skills: Able to clearly and concisely communicate expectations and issues and adequately provide guidance and training

What will make your application stand out (preferred qualifications):

• Bachelor's Degree in English, Social Sciences, Public Administration, or other closely related field from an accredited institution whose accreditation is recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA), or a foreign equivalent
• Familiarity with Revised Code of Washington (RCW) and Washington Administrative Code (WAC) highly desirable
• Demonstrated ability to build effective relationships and partnerships with a wide variety of individuals, internally and externally
• Demonstrated ability to embrace and encourage others to embrace changing business needs, and ability to adapt approaches and goals to achieve success in a dynamic environment
• Willingness to seek out performance feedback and strive for improvement

Vision:Working together for safer communities.

Mission:Improving public safety by positively changing lives.

Our Commitment:To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position.
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  **Please note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation fromwww.wes.org andwww.aice-eval.org. Until this documentation is provided, you will not beselected to move forward in the hiring process.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visitwww.uscis.gov.

Telework Details

This position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out theDepartment of Retirement Systems' web site.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email [e-mail] or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.