Executive Assistant and Medical Staff Coordinator

AdventHealth; Orlando (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading healthcare organization in Orlando is seeking a Full-Time Executive Assistant to support leadership with administrative tasks. The role involves managing calendars, travel arrangements, and communications while ensuring outstanding customer service. Ideal candidates will have a Bachelor's degree and relevant experience in a healthcare setting.

Benefits

Benefits from Day One

Paid Days Off from Day One

Student Loan Repayment Program

Career Development

Whole Person Wellbeing Resources

Mental Health Resources and Support

Debt-free Education

Qualifications

• 4 years’ experience in a healthcare environment as an administrative or executive assistant.

Responsibilities

• Supports Leader as direct executive assistant with calendaring and travel arrangements.
• Manages a variety of medical staff meetings and projects.
• Provides administrative and secretarial support including correspondence duties.

Skills

Communication

Customer Service

Education

Bachelor’s degree

Job description

**All the benefits and perks you need for you and your family:**

+ Benefits from Day One

+ Paid Days Off from Day One

+ Student Loan Repayment Program

+ Career Development

+ Whole Person Wellbeing Resources

+ Mental Health Resources and Support

+ Debt-free Education* (Certifications and Degrees without out-of-pocket tuition expense)

**Our promise to you:**

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind, and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better.

**Schedule:** Full Time

**Shift** : Days

**Location:** 7727 LAKE UNDERHILL ROAD, Orlando, 32822

**The role you’ll contribute:**

Position level is based on reporting structure. Supports Leader as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. Manages a variety of medical staff meetings and projects, including the independent performance of a wide range of complex administrative assistant duties and a multitude of office procedures in support of the Campus Officers of the medical staff at the campus location as well as system wide when needed. Serves as a liaison between Campus medical staff members and Campus Officers, centralized medical staff services, other hospital departments, and administration.

**The value you’ll bring to the team:**

+ Plans campus events for the Medical Staff Members.

+ Manages calendar for CMO Leader, scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.

+ Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader and AdventHealth in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.

+ Provides administrative and secretarial support including opening and disbursing Leader’s incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.

Qualifications

**The expertise and experiences you’ll need to succeed:**

+ Bachelor’s degree and/or

+ 4 years’ experience in a healthcare environment as an administrative or executive assistant, secretary, or other higher level administrative/office support role.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

**Category:** Administrative

**Organization:** AdventHealth East Orlando

**Schedule:** Full-time

**Shift:** 1 - Day

**Req ID:** 25018682

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.