Executive Assistant, ALM

Iron Mountain; United States; Remote; USD 45,000 - 75,000; Full time

Job summary

Join a forward-thinking company as an Executive Assistant, where your organizational skills will shine in supporting senior leadership. This role offers a unique opportunity to manage complex schedules, coordinate travel, and handle communications with poise. The ideal candidate will thrive in a dynamic environment, showcasing their problem-solving abilities and attention to detail. With remote flexibility and a comprehensive benefits package, this position allows you to elevate your career while contributing to impactful projects in a culture that values your unique contributions.

Benefits

Comprehensive Benefits Package

Paid Vacation Time

Tuition Reimbursement

401(k) with Company Match

Employee Stock Purchase Program

Employee Assistance Program

Qualifications

• 3-5 years of relevant administrative experience required.
• Exceptional attention to detail and organizational skills needed.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel logistics.
• Draft and manage communications, ensuring professionalism.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Attention to Detail

Self-Motivation

Education

College Degree

Tools

Google Suite

MS Office

Job description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth stor y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Elevate Your Career at Iron Mountain

We’re looking for an experienced, proactive, and detail-oriented Executive Assistant to support two influential leaders—the VP of Operations, North America and the VP of Global Remarketing in our ALM division. This role offers a unique opportunity to make a direct impact on senior leadership’s success while being at the heart of a dynamic and fast-moving organization.

As the right hand to these key executives, you’ll be responsible for seamlessly managing their busy calendars, organizing complex travel logistics, and ensuring smooth operations across all aspects of their day-to-day. You’ll also play a critical role in drafting and managing communications, overseeing expense reports, coordinating offsite events, and taking on special projects that require a mix of creativity and precision.

To thrive in this role, you’ll need to work with independence and urgency, demonstrating excellent judgment, impeccable communication skills, and the ability to juggle multiple priorities. Your ability to navigate high-stakes situations with poise and professionalism will be key, as you’ll be interfacing with senior executives internally and with important business partners externally.

What we offer:

• Remote flexibility
• Comprehensive Benefits Package
• Paid vacation time, paid holidays, paid sick/personal time
• Tuition Reimbursement
• 401(k) with company match & Employee Stock Purchase Program
• EAP- Employee Assistance Program

Responsibilities:

• Calendar & Meeting Management: Coordinate and schedule meetings, appointments, and offsite events, ensuring seamless logistics, including travel, room bookings, catering, and audio-visual requirements.
• Communication & Correspondence : Draft and manage emails, letters, memos, and reports. Respond to internal and external communications with professionalism and poise.
• Travel & Expense Coordination: Arrange travel for executives, including flights, accommodations, and itineraries. Manage expense reports and track spending.
• Executive Support & Special Projects: Provide administrative support to senior leadership, including managing workflow, special reports, and project coordination.
• Cross-Functional Interaction: Interface with senior management, staff, and external vendors, ensuring a positive impression of the firm and supporting effective communication across all levels.
• Document & Data Management: Prepare and organize reports, presentations, and data, ensuring accuracy and timely follow-up on action items.

Requirements:

• Education & Experience: College degree or equivalent with 3-5 years of relevant administrative experience, including strong problem-solving skills.
• Organizational & Leadership Skills: Exceptional attention to detail with the ability to lead, prioritize, and manage multiple tasks effectively.
• Technical Proficiency: Advanced skills in Google suite, MS Office (Outlook, Word, PowerPoint, Excel) and other web tools.
• Communication & Relationship Building: Strong verbal and written communication skills, with the ability to resolve conflicts and foster positive relationships.
• Confidentiality & Judgment: Experience handling confidential information and exercising discretion and sound judgment in decision-making.
• Self-Motivation & Work Ethic: Highly motivated, proactive, and able to work independently with a sense of urgency, maintaining a high energy level and strong work ethic.

Iron Mountain’s Asset Lifecycle Management (ALM) business is responsible for the deployment, management, and ultimate decommissioning and disposition of technology assets. These include hard drives, servers, laptops, tablets, and network devices that contain customer or organizational data that needs utmost safeguarding when they reach their end of useful life.

In the process, ALM takes IT assets to sanitize, clean, and remove the data and recycle or repurpose in a sustainable and environmentally sound way.

Join us at the Mountain where culture and values are practiced and respected every day. Apply Now

Category: Administrative Services