Executive Assistant, Advancement & Donor Relations

Shepherds College; Franklin (TN); Hybrid; USD 42,000 - 70,000; Full time

Benefits offered by this job

Health, Dental, Vision, and Life

Funded HSA

401(k) Plan with Match

6+ Weeks of PTO

$1,000 Annual Completion Bonus

Education Assistance Programs

Free Telehealth and Employee EAP

Job summary

Shepherds College in Tennessee seeks an Executive Assistant to empower the EVP by handling executive support, donor relations, and fundraising campaigns, with a focus on major gifts and expansion projects. This hybrid role may be part-time (30 hours) or full-time.

The position involves coordinating calendars, travel, board materials, events, and communications; requiring discretion, organizational excellence, and strong CRM/procurement skills to support Shepherds’ mission.

Qualifications

• Experience in executive support or advancement operations is required.
• Ability to coordinate events and manage multiple projects simultaneously.
• Strong written and interpersonal communication with discretion.

Responsibilities

• Coordinate Executive Vice President calendar, travel, meetings, and prep, prioritizing donor relationships and fundraising activity.
• Draft correspondence and coordinate donor follow-up, acknowledgments, and stewardship communications.
• Maintain CRM records based on EVP updates, documenting interests, commitments, introductions, next steps, and follow-up dates.
• Coordinate preparation for advancement-related board and committee meetings, including scheduling, agendas, reports, presentations, and materials; provide administrative secretary support for Shepherds Foundation, Inc. (SFI).
• Coordinate special events, campus visits, and other advancement activities from planning through follow-up.
• Research prospective partners and summarize findings for EVP review.
• Collaborate with marketing/communications to support EVP role and expansion priorities, including materials, social media, newsletters, presentations, and text campaigns.

Skills

Executive support

Advancement operations

Event coordination

Project coordination

CRM systems

Written & interpersonal communication

Tools

CRM systems

Project management tools

Office software

Job description

Shepherds College in Tennessee seeks an Executive Assistant to empower the EVP by handling executive support, donor relations, and fundraising campaigns, with a focus on major gifts and expansion projects. This hybrid role may be part-time (30 hours) or full-time.

The position involves coordinating calendars, travel, board materials, events, and communications; requiring discretion, organizational excellence, and strong CRM/procurement skills to support Shepherds’ mission.