Executive Assistant

Shepherds College; Franklin (TN); Hybrid; USD 42,000 - 70,000; Full time

Benefits offered by this job

Health, Dental, Vision, and Life

Funded HSA

401(k) Plan with Match

6+ Weeks of PTO

$1,000 Annual Completion Bonus

Education Assistance Programs

Free Telehealth and Employee EAP

Job summary

Shepherds College in Tennessee seeks an Executive Assistant to empower the EVP by handling executive support, donor relations, and fundraising campaigns, with a focus on major gifts and expansion projects. This hybrid role may be part-time (30 hours) or full-time.

The position involves coordinating calendars, travel, board materials, events, and communications; requiring discretion, organizational excellence, and strong CRM/procurement skills to support Shepherds’ mission.

Qualifications

• Experience in executive support or advancement operations is required.
• Ability to coordinate events and manage multiple projects simultaneously.
• Strong written and interpersonal communication with discretion.

Responsibilities

• Coordinate Executive Vice President calendar, travel, meetings, and prep, prioritizing donor relationships and fundraising activity.
• Draft correspondence and coordinate donor follow-up, acknowledgments, and stewardship communications.
• Maintain CRM records based on EVP updates, documenting interests, commitments, introductions, next steps, and follow-up dates.
• Coordinate preparation for advancement-related board and committee meetings, including scheduling, agendas, reports, presentations, and materials; provide administrative secretary support for Shepherds Foundation, Inc. (SFI).
• Coordinate special events, campus visits, and other advancement activities from planning through follow-up.
• Research prospective partners and summarize findings for EVP review.
• Collaborate with marketing/communications to support EVP role and expansion priorities, including materials, social media, newsletters, presentations, and text campaigns.

Skills

Executive support

Advancement operations

Event coordination

Project coordination

CRM systems

Written & interpersonal communication

Tools

CRM systems

Project management tools

Office software

Job description

MAKE A DIFFERENCE

Are you looking for an opportunity to serve in a Christian organization with a Kingdom-building mission?

Shepherds College, dedicated to helping young adults with intellectual and developmental disabilities develop greater independence, is seeking an Executive Assistant to support our fundraising efforts. We believe that when you learn in an environment designed specifically for you, you thrive, and that's what our students get to experience every day.

BENEFITS

• Health, Dental, Vision, and Life Insurance
• Funded HSA
• 401(k) Plan with Match
• 6+ Weeks of PTO
• $1,000 Annual Completion Bonus
• Education Assistance Programs
• Free Telehealthand Employee Assistance Program

POSITION SUMMARY

The Executive Assistant will help build and sustain a community of partners who advance Shepherds’ vision by increasing the capacity of theExecutive Vice President to focus on major-gift relationships and expansion fundraising. Through excellent organization, careful preparation, and dependable follow-through, you will provide executive support, coordinate special events and advancement projects, and take on selected expansion assignments.

This position can be part-time (30 hours) to full-time and structured as a hybrid role.

PRIMARY RESPONSIBILITIES

• Coordinate Executive Vice President calendar, travel, meetings, and preparation, prioritizing donor relationships and fundraising activity.
• Draft correspondence and coordinate donor follow-up, acknowledgments, and stewardship communications.
• Maintain accurate CRM records based on Executive Vice President updates, documenting interests, commitments, introductions, next steps, and follow-up dates.
• Coordinate preparation for advancement-related board and committee meetings, including scheduling, agendas, reports, presentations, and distribution of materials, and provide administrative secretary support for Shepherds Foundation, Inc. (SFI), including recording minutes, coordinating their review and approval, and maintaining official meeting records.
• Coordinate special events, campus visits, and other advancement activities from planning through follow-up.
• Research prospective individual, church, business, and foundation partners and summarize findings for Executive Vice President review.
• Work with the marketing and communications team to coordinate the communications cycle supporting the Executive Vice President role and expansion priorities, including marketing materials, social media, newsletters, bespoke presentations, and text messaging campaigns.

QUALIFICATIONS

• Alignment with Shepherds’ Christian mission and a desire to help people with intellectual and developmental disabilities flourish.
• Experience in executive support, advancement operations, events, project coordination, or a related field.
• Exceptional organization, sound judgment, and initiative, with the ability to manage multiple priorities, anticipate needs, and adapt as priorities change.
• Strong written and interpersonal communication skills, discretion with confidential information, and comfort using CRM systems, project management tools, and standard office software.
• Availability for on-campus work at The Village, occasional evening and weekend events, and travel as needed.

ABOUT SHEPHERDS COLLEGE

Shepherds College is a Christ-centered, post-secondary school for students with intellectual and developmental disabilities, committed to growth through Appropriate Independence™.

We exist to equip young adults with intellectual and developmental disabilities to live with purpose, confidence, and faith. For over 15 years, we’ve created a supportive community where students are challenged, celebrated, and trained to live more independently — all while pointing their lives toward Christ.

Our mission is to empower students with intellectual and developmental disabilities by equipping them with the skills, support, and spiritual foundation they need to live lives of dignity, purpose, and Appropriate Independence™.

We believe each student has God-given potential — and we are called to nurture it with compassion, excellence, and truth.