Executive Assistant-Adult Education

Enterprise State Community College; Montgomery (AL); On-site; USD 52,000 - 68,000; Full time

Job summary

Alabama Community College System in Montgomery seeks an Executive Assistant to support the Chief, Adult Education and Learning Officer. This role coordinates the Director's office, manages executive communications, and advances statewide initiatives across ACCS and partner agencies.

The position requires discretion, exceptional organization, and the ability to operate independently in a fast-paced environment, with travel within Alabama and occasionally out-of-state.

Qualifications

• Associate degree in a related field.
• Five years of progressively responsible executive administrative support experience.
• Experience supporting senior executives or government leaders preferred.
• Demonstrated proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Ability to sit for extended periods.
• Occasional lifting of materials up to twenty-five pounds.
• Travel within Alabama and occasional out-of-state travel.
• Ability to operate standard office equipment.

Responsibilities

• Coordinate high-level meetings and executive schedules.
• Prepare executive correspondence and briefing materials.
• Serve as primary liaison with ACCS, federal agencies, and partner organizations.
• Manage confidential information with discretion.
• Support statewide leadership and strategic initiatives.
• Other duties as assigned.

Skills

Communication

Organizational skills

Discretion

Professionalism

Meeting coordination

Policy understanding

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office

Job description

The Executive Assistant serves as the principal administrative and executive support professional for the Chief, Adult Education and Learning Officer. This position functions as the primary point of coordination for the Director's office and plays a critical role in supporting statewide leadership, strategic initiatives, policy implementation, and day-to-day operations of Alabama's Adult Education Division.

The Executive Assistant must demonstrate exceptional professionalism, discretion, organizational ability, and judgment while managing confidential information, coordinating high-level meetings, preparing executive correspondence, and facilitating communication with internal and external stakeholders including the Alabama Community College System (ACCS), federal agencies, local adult education providers, community colleges, workforce partners, and business and industry. This position requires the ability to anticipate needs, manage multiple competing priorities, and operate independently in a fast-paced executive environment.

SECONDARY JOB DUTIES & RESPONSIBILITIES

1. Other duties as assigned.

TOOLS & EQUIPMENT USED IN JOB

Computer/Laptop, Scanner, Copier, Phone, Microsoft Office

REQUIRED

1. Associate degree in a related field.
2. Five years of progressively responsible executive administrative support experience.
3. Experience supporting senior executives or government leaders preferred.
4. Demonstrated proficiency in Microsoft Office Suite.
5. Excellent written and verbal communication skills.
6. Exceptional organizational and time management abilities.
7. Ability to sit for extended periods.
8. Occasional lifting of materials up to twenty-five pounds.
9. Travel within Alabama and occasional out-of-state travel.
10. Ability to operate standard office equipment.

PREFERRED

1. Bachelor's degree in a related field from a regionally accredited institution.

1. Experience with adult education, workforce development, or state government.

1. Knowledge of Alabama state government operations.

1. Experience coordinating executive-level projects, Experience preparing policy documents and executive reports.

1. Familiarity with WIOA, AEFLA, community colleges, or workforce programs

The Alabama Community College System is an equal opportunity employer.

It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.

The Alabama Community College System reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.