Executive Assistant & Administrative Coordinator

The Arkema Group; Town of Florida, Northern (NY, KY); Hybrid; USD 52,000 - 58,000; Full time

Job summary

Arkema is seeking an Administrative Coordinator & Executive Assistant in Mulberry, FL to support the CEO and leadership team. You will manage calendars, coordinate domestic and international travel, prepare reports, and maintain confidential files with discretion.

The role requires 5+ years of administrative experience, strong MS 365 skills, and the ability to juggle multiple priorities in a fast-paced environment. Notary certification is required or obtainable within 30 days.

Qualifications

• High School Diploma required.
• Associate degree in Business Administration, Office Administration, Communications, or a related field preferred.
• Five (5) or more years of progressively responsible administrative support experience required.
• Experience supporting senior leaders or executive-level management.
• Experience coordinating meetings, travel arrangements, events, and administrative activities.
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other Microsoft 365 applications.
• Experience with purchasing, expense reporting, and office administration.
• Notary Public certification required, or must obtain certificate within 30 days of employment.

Responsibilities

• Manage calendars, appointments, and meeting schedules for assigned leaders.
• Coordinate domestic and international travel arrangements, including itineraries and documentation.
• Prepare correspondence, reports, presentations, agendas, and meeting materials.
• Screen, prioritize, and route incoming communications and requests.
• Maintain confidential files, records, and documentation.
• Monitor deadlines, follow-up items, and assigned administrative activities.
• Record meeting notes and distribute action items as requested.
• Coordinate conference room reservations, catering, and tech needs.

Skills

Organization

Communication

Multitasking

Confidentiality

Customer service

MS 365

Independent work

Team collaboration

Initiative

Education

High School Diploma

Associate degree in Business Administration / Office Administration / Communications or related field

Notary Public certification

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Arkema is seeking an Administrative Coordinator & Executive Assistant in Mulberry, FL to support the CEO and leadership team. You will manage calendars, coordinate domestic and international travel, prepare reports, and maintain confidential files with discretion.

The role requires 5+ years of administrative experience, strong MS 365 skills, and the ability to juggle multiple priorities in a fast-paced environment. Notary certification is required or obtainable within 30 days.