Executive Assistant – Administration

Vctavern; New York (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

StepStone Group LP in New York is seeking an Executive Assistant to support C-Level executives and Partners. The role requires managing multiple work streams, including calendar management, travel coordination, and expense reporting, with a focus on accuracy and confidentiality.

Ideal candidates will have 4+ years of administrative experience supporting senior leaders, a Bachelor’s degree, and strong MS Office skills.

Qualifications

• 4+ years administrative experience, specifically supporting C-Level executives.
• Bachelor’s Degree required.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Manage C-Level executive calendar for NYC office.
• Coordinate domestic and international travel arrangements.
• Prepare and track detailed expense reports.
• Liaise between senior management and visitors to ensure deliverables are met.
• Create and amend documents and reports.
• Support office management and events coordination.

Skills

Administrative support

C-Level support

Calendar management

Travel planning

Communication

Time management

Project management

Education

Bachelor’s Degree

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

StepStone is a rapidly growing Global Private Markets firm who provides customized investment and advisory solutions to some of the most sophisticated investors in the world. With $548 billion of total capital allocations, including $127 billion in AUM, we are highly diversified in the private markets across the globe and provide creative solutions to solve for the objectives of any investment program. With a culture built on entrepreneurialism, partnership and being a team within teams, our firm offers joiners the opportunity to think out loud, collaboratively.

Position Overview

The Executive Assistant of StepStone Group LP in New York will manage multiple work streams simultaneously, prioritizing accordingly. We are looking for an individual with finance experience that is a creative problem solver who can think outside of the box.

Essential Job Functions:

• Handle C-Level Executive administrative duties for NYC office and supporting Partners
• Active executive calendar management for the various members of the New York office
• Coordinating domestic and international travel arrangements
• Preparation and tracking of detailed expense reports
• Liaising between senior management and visitors to ensure deliverables are met
• Creating and amending documents and reports (Word, Excel and PowerPoint)
• Printing and fulfillment of marketing decks and related materials for business development team
• Assist with event logistic coordination and support
• Supporting Office Management and Senior Admin staff
• Manage Building/Facilities requests
• Manage Salesforce for assigned Executive
• Assist with planning and executing Company Events (Summer and Annual Parties)

Education and/or Work Experience Requirements:

• At least 4 years administrative experience, specifically supporting C-Level
• Executives or equivalent required
• Bachelor’s Degree required

Required Knowledge, Skills, And Abilities

• Acute attention to accuracy and detail
• Proficiency in Microsoft Office, with experience in Word, Excel and PowerPoint
• Exceptional interpersonal, organizational, business communication and time management skills
• Ability to work well under pressure
• Excellent oral and written communication skills
• Strong project management skills
• Ability to organize complex international travel and processing of related visa/consulate logistics

Other Attributes:

• Willingness to work a flexible schedule
• High level of confidentiality
• Commitment to learning

About Us

Working out of 23 offices in 14 countries, StepStone has a truly global viewpoint. As people are our biggest asset, we offer resources to help our employees reach their full potential. Our principles are based on integrity, transparency, respect and creativity, which together define how we do business.

Join us

When you choose to work at StepStone, you’ll find a group of professionals who are passionate about anticipating changes, solving problems and working together to make it all happen. Our integrated global team shares insights into how managers think and operate, as well as how they might perform.

Disclaimer / Policy Statements

At StepStone, diversity, equity and inclusion are an integral part of our culture. We are an Equal Opportunity Employer that strives to create an inclusive environment that empowers our employees and allows them to be heard, regardless of title or tenure.

Developing People at StepStone