Executive Assistant & Accounting Manager (Multi-Entity)

CFS; Seattle (WA); On-site; USD 100,000 - 135,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Paid time off

Work-Life Balance

Job summary

CFS is seeking an experienced Executive Assistant/Accounting professional in Seattle to manage executive support and oversee accounting for multiple entities. The role blends high-level administrative duties with hands-on financial management and compliance oversight.

You will handle scheduling, confidential matters, full-cycle accounting, and banking relationships while coordinating with CPAs on tax reporting. Strong QuickBooks and Excel skills, plus 5+ years of experience, are required.

Qualifications

• Experience supporting a principal or executive, including scheduling and correspondence.
• 5+ years of accounting experience, preferably in a full-charge role.
• Experience managing accounting for multiple entities.
• Advanced QuickBooks and strong Excel skills.
• Experience working with CPA firms, banks, and financial institutions.
• Strong analytical skills, attention to detail, and professional judgment.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Executive Assistant functions including scheduling, correspondence, and coordination with advisors as needed.
• Maintain strict confidentiality regarding financial and personal matters.
• Manage full-cycle accounting for multiple entities.
• Oversee accounts payable, bank reconciliations, and intercompany transactions.
• Prepare monthly cash flow reports and maintain accurate financial records.
• Track investments, capital accounts, distributions, K-1s, and 1099s.
• Prepare year-end financial statements and coordinate with external CPAs on tax reporting.
• Manage banking relationships, financial reporting, and entity compliance filings.

Skills

Executive support

Multi-entity accounting

CPA liaison

Analytical skills

Independent work

Education

Bachelor's degree in Accounting or Finance

Tools

QuickBooks

Excel

Job description

CFS is seeking an experienced Executive Assistant/Accounting professional in Seattle to manage executive support and oversee accounting for multiple entities. The role blends high-level administrative duties with hands-on financial management and compliance oversight.

You will handle scheduling, confidential matters, full-cycle accounting, and banking relationships while coordinating with CPAs on tax reporting. Strong QuickBooks and Excel skills, plus 5+ years of experience, are required.