Executive Assistant - $85,000

Ultimate Staffing Services; Towson (MD); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

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Job summary

Ultimate Staffing Services in Towson, MD seeks an experienced Executive Assistant to provide administrative support to senior leadership, manage calendars, coordinate travel, and handle confidential information with discretion. The role requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to prioritize in a fast-paced environment.

This is a full-time on-site position supporting executives and organizational operations.

Qualifications

• 3+ years of executive/administrative experience.
• Associate's or Bachelor’s degree preferred.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Manage complex calendars, schedules, and appointments for executive leadership.
• Coordinate meetings, conference calls, and travel accommodations.
• Screen and prioritize incoming calls, emails, and correspondence.
• Prepare reports, presentations, agendas, meeting minutes, and other business documents.
• Serve as a liaison between executives, employees, clients, vendors, and external stakeholders.
• Organize and maintain confidential files, records, and documentation.
• Coordinate special projects and track action items to ensure timely completion.
• Assist with expense reports, invoice processing, and budget tracking.
• Plan and coordinate company meetings, events, and executive functions.
• Anticipate executive needs and proactively resolve administrative issues.
• Support office operations and perform other duties as assigned.

Skills

Executive support

Organizational skills

MS Office proficiency

Communication skills

Discretion

Education

Associate's or Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Job description

Executive Assistant – $85,000 (JN -082026-428585) Towson, Maryland

Salary: USD75000 - USD85000 per year

Executive Assistant

Location: Baltimore County
Job Type: Full-Time

Position Overview

We are seeking a highly organized, proactive, and professional Executive Assistant to provide administrative and operational support to senior leadership. The ideal candidate will be a trusted partner who can manage multiple priorities, handle confidential information with discretion, and ensure the executive's schedule, communications, and projects run efficiently.

Key Responsibilities

• Manage complex calendars, schedules, and appointments for executive leadership.
• Coordinate and arrange meetings, conference calls, and travel accommodations.
• Screen and prioritize incoming calls, emails, and correspondence.
• Prepare reports, presentations, agendas, meeting minutes, and other business documents.
• Serve as a liaison between executives, employees, clients, vendors, and external stakeholders.
• Organize and maintain confidential files, records, and documentation.
• Coordinate special projects and track action items to ensure timely completion.
• Assist with expense reports, invoice processing, and budget tracking.
• Plan and coordinate company meetings, events, and executive functions.
• Anticipate executive needs and proactively resolve administrative issues.
• Support office operations and perform other duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred.
• 3+ years of Executive Assistant, Administrative Assistant, or related experience.
• Exceptional written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong problem-solving and critical-thinking skills.

Preferred Qualifications

• Experience supporting C-suite executives or senior leadership teams.
• Experience with calendar management and travel coordination.
• Knowledge of project management tools and business systems.
• Ability to work independently with minimal supervision.
• Professional presence and executive-level communication
• Attention to detail and accuracy
• Confidentiality and integrity
• Initiative and proactive problem-solving
• Relationship-building and interpersonal skills
• Adaptability and flexibility
• Strong organizational and planning skills

Executive Assistant – $85,000 (JN -082026-428585) Towson, Maryland

Thank you for submitting your application.