Executive Assistant

Verigent; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

Verigent is seeking an organized Administrative Assistant to provide dedicated support to multiple executives across divisions. The role thrives in a fast-paced environment, anticipating needs before they arise and handling competing priorities with discretion and professionalism.

The successful candidate will manage calendars, coordinate meetings and travel, prepare communications and presentations, and maintain confidential records.

Qualifications

• 4+ years of experience supporting senior leaders or executives.
• Strong organizational and time-management skills with high attention to detail.
• Excellent written and verbal communication skills.
• Ability to exercise sound judgment, discretion, and maintain confidentiality.

Responsibilities

• Provide comprehensive administrative support to multiple executives while balancing competing priorities and deadlines.
• Manage complex, ever-changing calendars, coordinating meetings, appointments, and conference calls.
• Serve as a primary point of contact for internal and external communications on behalf of supported executives.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Prepare, format, and proofread correspondence, presentations, reports, and other business documents.
• Organize and maintain confidential files, records, and documentation.
• Assist with meeting preparation, including agendas, materials, meeting minutes, and follow-up on action items.
• Coordinate executive meetings, office events, and other business functions.
• Anticipate executive needs and proactively manage schedules and shifting priorities.
• Draft and edit professional business correspondence with exceptional attention to detail.
• Prepare briefing materials and presentations for executive meetings.
• Maintain strict confidentiality regarding sensitive business information.
• Facilitate communication across departments on behalf of executives.
• Track project milestones and ensure action items are completed in a timely manner.
• Support special projects and additional administrative initiatives as assigned.

Skills

Executive support

Calendar management

Communication

Discretion

Time management

Tools

Microsoft 365

Job description

Location: Hybrid (based out of New York City)

Department: Multiple Divisions

Salary: $70,000–$80,000 annually

Summary:

Our client is seeking a highly organized and resourceful Administrative Assistant to provide dedicated support to multiple executives across various business units. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and can effectively manage competing priorities while supporting several senior leaders simultaneously.

Key Responsibilities

• Provide comprehensive administrative support to multiple executives while balancing competing priorities and deadlines.
• Manage complex, ever-changing calendars, coordinating meetings, appointments, and conference calls.
• Serve as a primary point of contact for internal and external communications on behalf of supported executives.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Prepare, format, and proofread correspondence, presentations, reports, and other business documents.
• Organize and maintain confidential files, records, and documentation.
• Assist with meeting preparation, including agendas, materials, meeting minutes, and follow-up on action items.
• Coordinate executive meetings, office events, and other business functions.
• Anticipate executive needs and proactively manage schedules and shifting priorities.
• Draft and edit professional business correspondence with exceptional attention to detail.
• Prepare briefing materials and presentations for executive meetings.
• Maintain strict confidentiality regarding sensitive business information.
• Facilitate communication across departments on behalf of executives.
• Track project milestones and ensure action items are completed in a timely manner.
• Support special projects and additional administrative initiatives as assigned.

Qualifications

• 4+ years of experience supporting senior leaders or executives required.
• Exceptional organizational and time-management skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to exercise sound judgment, discretion, and maintain confidentiality.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Strong multitasking abilities and the ability to adapt in a fast-paced environment.
• Professional demeanor with outstanding interpersonal skills.