Executive Assistant

St. Mary's Medical Center; West Palm Beach (FL); On-site; USD 52,000 - 78,000; Full time

Job summary

St. Marys Medical Center in West Palm Beach is seeking an Executive Assistant to support the CFO, COO, and senior administrators with day-to-day operations and confidential duties. You will organize correspondence, manage calendars, coordinate meetings, and assist with contract management while upholding professional standards.

The role requires 1-2 years of EA experience, a high school diploma or equivalent, and discretion in handling sensitive information in a hospital setting.

Qualifications

• High school diploma or equivalent required.
• 1-2 years of experience as an Executive Assistant preferred.

Responsibilities

• Provides professional secretarial support to the CFO/Assoc. Admin/Asst. Admin.
• Maintains calendars and appointments for senior leadership as required.
• Coordinates and maintains meetings as assigned.
• Delivers courteous and professional service to internal and external stakeholders.

Education

High school diploma or equivalent

Job description

Overview

St. Mary's Medical Center Hospital is committed to providing exceptional patient care in a supportive and collaborative environment. As a member of our team, you will have the opportunity to work with advanced technology and be part of a healthcare community dedicated to making a positive impact on the lives of our patients.

At St. Mary's Medical Center, We Understand That Our Greatest Asset Is Our Dedicated Team Of Professionals. That’s Why We Offer More Than a Job – We Provide a Comprehensive Benefit Package That Prioritizes Your Health, Professional Development, And Work-life Balance. The Available Plans And Programs Include:

• Medical, dental, vision, and life insurance
• 401(k) retirement savings plan with employer match
• Generous paid time off
• Career development and continuing education opportunities
• Health savings accounts, healthcare & dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, auto & home insurance

Note: Eligibility for benefits may vary by location and is determined by employment status

Job Summary

Job Shift: Days

Job Type: Full Time

Assists the Chief Financial Officer, Chief Operating Officer, Associate Administrators (2), and Assistant Administrator with day-to-day operations by performing a variety of confidential secretarial and executive duties. Maintains excellent organizational and communication skills in dealing with physicians, patients, the public and members of the hospital staff where assertive but tactful demeanor is required. Maintains confidential files of correspondence and statistical reports and documents relative to the operation of the hospital. Prepares confidential correspondence for the CFO, COO, Assoc. Administrators, and Asst. Administrator with little or no direction. Coordinates, assists and attends, when necessary, a variety of hospital meetings, seminars and/or programs. Responsible for planning, organizing, and managing projects and handling Contract Management. Performs miscellaneous duties as assigned.

Responsibilities

• Provides professional secretarial duties for the CFO/Assoc. Admin/Asst. Admin.
• Maintains CFO/Assoc. Admin/Asst. Admin calendars and appointments as required
• Coordinates and Maintains meetings as assigned
• Handles public via in-person and through telephone contact in a professional manner. Provides courteous and friendly service to all customers by using appropriate interpersonal and communication skills.

Qualifications

Education:

• Required: High school diploma or equivalent

Experience:

• Required: 1-2 years of experience as an Executive Assistant

License:

• Not Applicable

Certifications:

• Not Applicable

Organization Description

St. Marys Medical Center (SMMC), part of the Palm Beach Health Network, is a 420-bed acute care hospital in West Palm Beach. The hospital has been serving Palm Beach County and the Treasure Coast for more than 80 years. SMMC is a Level 1 Trauma Center, a state-designated Pediatric Trauma Referral Center, certified Comprehensive Stoke Center, and has a level III NICU. Pediatric services are provided at the Palm Beach Childrens Hospital at St. Marys Medical Center, which is the only dedicated childrens hospital between Ft. Lauderdale and Orlando. Along with 24/7 dedicated pediatric emergency and trauma care, Palm Beach Childrens Hospitals medical staff consists of 196 pediatricians in 36 subspecialties.

Join us!

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