Executive Assistant

Johnny's Selected Seeds; Waterville (ME); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k)

Paid Time Off

Educational Assistance

Job summary

Johnny's Selected Seeds, located in Fairfield, ME, is seeking a full-time Executive Assistant to support the CEO and Senior Leadership. The role involves managing day-to-day operations, organizing priorities, and ensuring effective communication across the organization.

The ideal candidate will have a Bachelor's degree, proven experience as an Executive Assistant, and strong organizational skills. Benefits include health insurance, a 401(k), and paid time off.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of discretion and professionalism required.

Responsibilities

• Act as point of contact for the CEO and Senior Management.
• Manage calls, correspondence, and expense submissions.
• Prepare report materials and assist with meetings.

Skills

Organizational skills

Microsoft Office proficiency

Communication skills

Project Management

Education

Bachelor's degree or equivalent work experience

Tools

Salesforce/CRM

Sage/Finance

Concur/Expense Reports

Adobe

Job description

Executive Assistant

Onsite, Fairfield ME

Position Summary: The Executive Assistant provides high-level administrative support in a well-organized and timely manner. This role works closely with Senior Leadership, with a primary focus of support to the Chief Executive Officer to manage day‑to‑day operations, organize priorities, and ensure effective communication across the organization. This position will work in a multi-priority environment by keeping information, decisions, and action items organized, tracked, and advancing. This position is full‑time onsite, at our Fairfield Business Office location.

Responsibilities

• Act as the point of contact between CEO and other members of the Senior Management Team, internal teams, external partners, and Board M Members
• Directly work on a broad set of assignments in support of the CEO and the business
• Work independently and with small teams on cross‑functional corporate projects
• Manage calls, correspondence, requests, and expense submission
• Coordinate and maintain calendars, meetings, appointments, and travel arrangements
• Prepare Board Meeting pre‑reads, report materials, and support other Board‑related activities
• Attend leadership and cross‑functional meetings to capture general minutes, key decisions, and action items
• Track ongoing priorities, workstreams, and required action items prompt parties as needed
• Plan company events and participate in the execution of events
• Organize materials, documents, and information to support daily workflow
• Prepare reports, presentations, briefs, and assist with small internal projects
• Draft and coordinate executive communications, ensuring clarity and consistency
• Develop and maintain efficient documentation, contract filing, and tracking systems
• Exercise discretion and sound judgment when handling sensitive information

Education

• Bachelor's degree from an accredited college/university or equivalent work experience.

Qualifications & Skills

• Proven experience as an Executive Assistant, Administrator, or similar administrative role
• Strong organizational skills with the ability to manage multiple priorities in a fast‑moving environment
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Planner, Teams)
• Experience with business tools such as Salesforce/CRM, Sage/Finance, Concur/Expense Reports, Adobe, or similar systems preferred
• Strong written, and verbal communication skills with the ability to create clear, concise summaries
• Excellent planning, time management, task follow through, and presentation skills
• Ability to adapt to multiple working styles, anticipate needs and prioritize effectively
• Project Management experience and skills preferred
• High level of discretion, professionalism, and confidentiality

Physical Requirements

• Must be able to move, manipulate, and operate computer equipment
• Capable of sitting for prolonged periods of time
• Ability to bend, pull, and lift (up to 15 lbs. occasionally)

Benefits

• Health, Dental, Vision Insurance
• Flexible Spending Account
• Employee Stock Ownership Plan & Profit Sharing
• 401(k)
• Employee Discount
• Maternity/Paternity/Adoption & Foster Care Leave
• Company Paid Life Insurance
• Voluntary Life Insurance
• Company Paid Short- & Long-Term Disability Insurance
• Paid Time Off
• Educational Assistance

Johnny's Selected Seeds is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, or veteran status.