Executive Assistant

EBI Consulting; Burlington (MA); On-site; USD 60,000 - 70,000; Full time

Job summary

EBI Consulting in Burlington, MA is seeking a full-time Executive Assistant to provide direct administrative support to the CEO and other Executives. The role is pivotal in maintaining organizational efficiency and clear communication across teams.

The ideal candidate has 3-7+ years of experience supporting senior executives, with exceptional organizational skills and discretion in handling confidential information. Daily in-office attendance is required.

The salary range for this position is estimated at $60,000 - $70,000, with potential bonuses based on individual performance.

Qualifications

• 3-7+ years of experience supporting C-suite or senior executives.
• Experience in a corporate or consulting environment preferred.
• Ability to anticipate executive needs and resolve issues proactively.

Responsibilities

• Manage complex calendars and schedule meetings.
• Plan executive meetings and board meetings.
• Assist in expense reports and track key projects.

Skills

Organizational skills

Attention to detail

Discretion

Time management

Verbal communication

Written communication

Proficient in Microsoft Office Suite

Proficient in Google Workspace

Education

Bachelor's degree

Tools

Salesforce

FinancialForce

Concur

Zoom

Slack

Job description

For more than 35 years, EBI Consulting has helped clients solve complex challenges and unlock greater value from their assets. What sets us apart is not only the depth of our technical expertise, but also the breadth of services we provide across the entire building and asset lifecycle. We take the time to understand each client's unique goals, delivering tailored solutions, actionable insights, and customized reporting that go beyond what traditional environmental and engineering consulting firms typically offer. Whether our clients are acquiring, developing, operating, or divesting assets, they rely on EBI as a trusted partner to reduce risk, navigate complexity, and maximize long-term value.

Position Summary

EBI Consulting is looking for a full-time Executive Assistant to provide direct high-level administrative and operational support to the CEO and other Executives. This role is essential to maintaining executive efficiency, organizational alignment, and seamless communication across leadership and functional teams. The position requires exceptional organizational skills, attention to detail, and discretion when handling confidential information.

This position reports directly to the CEO and is based out of our Burlington, MA corporate headquarters, with the expectation that daily in-office attendance is required. As such, candidates need to be established within commutable distance to Burlington, MA and comfortable working in an office environment.

Essential Duties and Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements
• Plan executive meetings and board meetings
• Track key projects and deliverables, ensuring deadlines are met
• Assist in expense reports
• Provide research and background information to support decision-making
• Handle confidential and sensitive information with discretion
• Anticipate executive needs and proactively resolve issues before they arise
• Partner with HR or communications teams on internal announcements or initiatives
• Provide ongoing support and training to Salesforce and FinancialForce users, ensuring efficient use of the platforms and resolving any user-related issues
• Work closely with cross-functional teams, including finance, operations, and IT, to understand business requirements and deliver effective technical solutions

Qualifications and Capabilities

• Bachelor's degree preferred (or equivalent professional experience)
• 3-7+ years of experience supporting C-suite or senior executives
• Experience in a corporate, consulting, or professional services environment preferred
• Exceptional organizational, time management, and multitasking skills
• Excellent written and verbal communication skills
• Proficient with Microsoft Office Suite, Google Workspace, and calendar/travel systems (e.g., Concur, Zoom, Slack), as well as working proficiency with AI to maximize efficiency
• Ability to anticipate needs, work independently, and exercise good judgment
• Optimization, security, and business reporting

Application Disclaimer

At EBI, we cultivate a welcoming and collaborative culture. We are proud to be an Equal Employment Opportunity employer and encourage diverse candidates to apply. We do not discriminate against qualified individuals based on their status as a protected veteran or individuals with disabilities, nor do we discriminate based on sex, race, color, religion, national origin, age, marital status, gender identity, gender expression, or sexual orientation. All vendors are expected to maintain a working environment free from discrimination or harassment.

The reasonable estimate of the salary range for this position is $60,000 - $70,000. The salary range describes the minimum to maximum base salary range for this position across applicable US locations. This position may also be eligible for a bonus whereby total compensation may exceed base salary depending on individual performance. The actual compensation offered will be based on a range of factors that are considered in making compensation decisions including, but not limited to; geographic location, work experience, education, licensure requirements, knowledge, skills/level, qualifications and budget. For an overview of our benefits, please refer to our website.

#LI-Burlington

Equal Opportunity Employment

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.