Executive Assistant

S-Hand Group; Fairfield (ME); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Flexible Spending Account

Employee Stock Ownership Plan & Profit

401(k)

Employee Discount

Maternity/Paternity/Adoption & Foster

Company Paid Life Insurance

Voluntary Life Insurance

Voluntary Pet Insurance

Company Paid Short- & Long-TermDisab

Paid Time Off

Educational Assistance

Job summary

Johnny's Selected Seeds is seeking an Executive Assistant to provide personalized administrative support for the Senior Leadership team, with a focus on the CEO and Director of Finance. This full-time onsite role requires coordinating communications, managing calendars, arranging travel, and producing board documents.

The ideal candidate has a Bachelor's degree or equivalent experience, strong MS Office skills (Excel and PowerPoint), and a proven ability to organize, prioritize, and maintain

Qualifications

• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other administrative positions
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office with emphasis on Excel and PowerPoint
• Proficiency in English
• Exemplary planning and time management and presentation skills
• Up-to-date with advancements in office protocols and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality

Responsibilities

• Act as the point of contact between the executives and internal/external clients including Board members.
• Undertake the tasks of receiving calls, take messages and routing correspondence.
• Handle requests and queries appropriately.
• Maintain and arrange meetings, appointments and schedules and provide reminders.
• Make travel arrangements as needed.
• Prepare Board meeting prepack and other Board related items as needed.
• Take minutes and keep accurate records of critical information.
• Produce reports, presentations and briefs and coordinate among the senior staff.
• Develop and carry out an efficient documentation and filing system.

Skills

Executive Assistant

Office management systems

MS Office (Excel, PowerPoint)

English proficiency

Planning & time management

Discretion & confidentiality

Multitasking

Verbal & written communication

Documentation & filing

Education

Bachelor's degree

Tools

MS Office Suite

Job description

ONSITE, Fairfield ME

Position Summary

The Executive Assistant provides personalized administrative support in a well-organized and timely manner. The EA works with Senior Leaders to manage and organize administrative work and facilitate effective communications accordingly. This position is full-time working closely with all members of the Senior Leadership team with special focus on the CEO and Director of Finance.

Responsibilities

• Act as the point of contact between the executives and internal/external clients including Board members.
• Undertake the tasks of receiving calls, take messages and routing correspondence.
• Handle requests and queries appropriately.
• Maintain and arrange meetings, appointments and schedules and provide reminders.
• Make travel arrangements as needed.
• Prepare Board meeting prepack and other Board related items as needed.
• Take minutes and keep accurate records of critical information.
• Produce reports, presentations and briefs and coordinate among the senior staff.
• Develop and carry out an efficient documentation and filing system.

Education

Bachelor's degree from an accredited college/university or equivalent work experience.

Qualifications & Skills

• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other administrative positions
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office with emphasis on proficiency with Excel and PowerPoint.
• Proficiency in English
• Exemplary planning and time management and presentation skills
• Up-to-date with advancements in office protocols and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality

Physical Requirements

• Must be able to move, manipulate and operate computer equipment
• Capable of sitting for prolonged periods of time.
• Ability to bend, pull and lift (up to 15 lbs. occasionally)

Benefits

• Health Insurance (HMO, PPO, HSA)
• Dental Insurance
• Vision Insurance
• Flexible Spending Account (Medical & Dependent Care)
• Employee Stock Ownership Plan & Profit Sharing
• 401(k)
• Employee Discount
• Maternity/Paternity/Adoption & Foster Care Leave
• Company Paid Life Insurance
• Voluntary Life Insurance
• Voluntary Pet Insurance
• Company Paid Short- & Long-Term Disability Insurance
• Paid Time Off
• Educational Assistance

Johnny's Selected Seeds is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, or veteran status.

Johnny's Selected Seeds was established in 1973 by our Founder and Chairman, Rob Johnston, Jr. Today we are 100% Employee Owned. Johnny's mission is Helping families, friends, and communities to feed one another by providing superior seeds, tools, information, and service.

Johnny's is renowned for our exceptional customer service offering seeds, tools, supplies and information to direct-market growers and avid home gardeners. We source, breed, trial, and sell outstanding selected varieties of vegetables, cut flowers, herbs, and farm seed, as well as thoughtfully designed tools and equipment. We take pride in the wealth of information and depth of experience we offer our customer base, nationwide and globally.

We are a strong, stable company focused on growth while still maintaining our small company feel and staying true to our roots. Beautiful Central Maine, where our research farm, warehouse, and offices are located, is the perfect launching point for an active, four season life style. Geographically situated halfway between Maine's mountains and it's 4500-mile-long coastline, we're a short drive away from resorts, parks, and harbors renowned for a rich diversity of recreational and cultural opportunities.

Salary: $55000 - $65000 per year