Executive Assistant

Taylor Advisory LLC; Washington (District of Columbia); Remote; USD 70,000 - 110,000; Full time

Job summary

Taylor Advisory LLC is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Chairman and executive leadership team. The role emphasizes discretion, organization, and proactive problem-solving in a fast-paced, remote environment.

The successful candidate will manage calendars, travel, and communications, while maintaining confidential records and driving efficient executive operations.

Qualifications

• 10+ years of experience supporting senior-level executives.
• Exceptional organizational skills and the ability to manage competing priorities.
• Strong written and verbal communication skills.
• Attention to detail and a commitment to accuracy.
• Proactive, solutions-oriented mindset with the ability to anticipate needs.
• Ability to exercise sound judgment and maintain strict confidentiality.
• Comfortable working remotely with high responsiveness and collaboration.

Responsibilities

• Manage complex calendars, schedules, appointments, and meetings for senior executives.
• Coordinate extensive domestic and international travel, including flights, accommodations, and itineraries.
• Draft and manage professional emails, letters, and other executive communications.
• Maintain organized records, files, and internal documentation; assist with expense reporting and ad hoc projects.
• Monitor priorities and ensure follow-through on important initiatives.
• Collaborate with team members to provide comprehensive administrative support.

Skills

Executive support

Calendar management

Travel coordination

Communication

Relationship building

Discretion/confidentiality

Remote work

Job description

Taylor Advisory | Full-Time | Remote (DC Area Preferred)

Taylor Advisory is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to our Chairman and executive leadership team.

This is an exciting opportunity for an experienced professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in making the lives of busy executives easier.

The ideal candidate is resourceful, adaptable, exceptionally organized, and comfortable handling professional responsibilities with the utmost discretion and professionalism.

What You'll Do

Executive & Calendar Management

• Manage complex calendars, schedules, appointments, and meetings for senior executives.
• Anticipate scheduling conflicts, proactively manage priorities, and ensure executives' time is used effectively.
• Coordinate meetings, invitations, and follow-up communications across internal and external stakeholders.
• Maintain awareness of executive priorities, projects, and ongoing commitments.

Travel & Logistics Coordination

• Coordinate extensive domestic and international travel, including flights, accommodations, ground transportation, itineraries, and boarding passes.
• Manage last-minute travel changes and ensure seamless travel experiences.
• Track, reconcile, and process travel-related expenses.

Communication & Relationship Management

• Serve as a professional and trusted point of contact for executives, clients, and internal team members.
• Manage correspondence, including drafting emails, letters, and other executive communications.
• Coordinate documentation, agreements, and confidential correspondence.
• Build strong working relationships throughout the organization and help deliver an exceptional experience to clients and colleagues.

Administrative & Operational Support

• Provide day-to-day administrative assistance to executive leadership.
• Maintain organized records, files, internal documentation, and company information.
• Assist with expense reporting, special projects, research, and ad hoc requests.
• Monitor outstanding priorities and facilitate follow-through on important initiatives.
• Collaborate with team members and provide additional administrative support when needed.

What We're Looking For

• Previous experience supporting senior-level executives (10 years +).
• Exceptional organizational skills and the ability to manage competing priorities.
• Strong written and verbal communication skills.
• Excellent attention to detail and a commitment to accuracy.
• A proactive, solutions-oriented mindset with the ability to anticipate needs before they arise.
• Ability to exercise sound judgment and maintain strict confidentiality.
• Strong relationship-building skills and a service-oriented approach.
• Comfort working independently in a remote environment while remaining highly responsive and collaborative.
• Flexibility, adaptability, and a positive attitude in a dynamic work environment.
• Proficiency with calendar management, email, document management, and general business productivity tools.

Schedule: Full-time, generally 8:00 a.m. – 5:30 p.m.

Location: Remote, with preference for candidates in the DC Area.

Compensation: To be determined based on experience and qualifications.