Executive Assistant

umba; Village of Rockville Centre (NY); Hybrid; USD 41,000 - 83,000; Part time

Job summary

Umba, a fintech group building banking infrastructure for emerging markets, seeks an Executive Assistant (Contract, Part-Time) to support the CEO. This role blends hands-on calendar control, email triage, and meeting prep across US, Ireland, and East Africa time zones.

You will maintain schedules, draft responses, prepare materials, and help scale lightweight systems as the role evolves. Hybrid with in-person Brooklyn time; start ASAP.

Qualifications

• 3+ years supporting a founder, executive, or senior leader.
• Excellent written English and tone judgment.
• Genuinely organized with proactive follow‑through.
• Comfortable with ambiguity in an early‑stage setting.
• Discreet handling of confidential information.
• Fluent with Google Workspace, Slack, and Notion.
• Based in New York City with willingness to meet in Brooklyn/Manhattan.
• Nice to have fintech/startup exposure.

Responsibilities

• Own the CEO's calendar: scheduling, rescheduling, and batching meetings.
• Manage inbound email: triage, draft replies, and track threads.
• Coordinate meetings with investors and exec team across time zones.
• Support board/investor ops: scheduling and collecting inputs on deadlines.
• Process expenses, invoices, renewals, and vendor payments.
• Prepare briefing notes and background research before meetings.
• Build lightweight processes and docs to improve efficiency.

Skills

Executive support

Calendar management

Email management

Written English

Discretion

Time management

Stakeholder coordination

Travel coordination

Tools

Google Workspace

Slack

Notion

Job description

Executive Assistant (Contract, Part-Time)

Umba is a fintech group building banking infrastructure for emerging markets.

We're looking for an experienced Executive Assistant to support our CEO on a part-time contract basis. This is a hands‑on role with real ownership - you'll be the person keeping a demanding schedule coherent and making sure nothing falls through.

What you'll do

• Own the CEO's calendar: scheduling, rescheduling, protecting focus time, and structuring the week so meetings are batched rather than scattered
• Manage inbound email — triage, flag what needs attention, draft replies, and follow up on open threads
• Coordinate meetings with investors, partners, and the executive team across US, Irish, and East African time zones
• Support board and investor operations: scheduling, assembling quarterly update materials, and chasing inputs to deadline
• Process expenses, invoices, and vendor and subscription renewals
• Run research and prep work ahead of meetings: briefing notes, background on companies and people, agendas
• Build lightweight systems and documentation as you go, so the role gets more efficient over time

What we're looking for

• 3+ years supporting a founder, executive, or senior leader
• Excellent written English and sound judgment about tone — you'll be corresponding on the CEO's behalf
• Genuinely organised: you track commitments without being reminded and close loops before being asked
• Comfortable with ambiguity and shifting priorities in an early‑stage environment
• Discreet, with experience handling confidential business information
• Fluent with Google Workspace, Slack, and Notion
• Based in New York City with availability to meet in person in Brooklyn or Manhattan
• Nice to have: exposure to fintech, financial services, or venture‑backed startups

Details

• Contract, initially 3 months with the option to extend
• Hybrid: mostly remote, with regular in‑person time in Brooklyn
• Start date: as soon as possible