Part-Time CEO Assistant — Hybrid/Remote, Strategic Support

Umba; New York (NY); Hybrid; USD 30,000 - 54,000; Part time

Job summary

Umba in New York is seeking an experienced Executive Assistant on a part-time contract basis to support the CEO. This hands-on role focuses on keeping a demanding schedule coherent, triaging emails, and coordinating across US, Irish, and East African time zones.

Ideal candidates have 3+ years supporting a founder or senior leader, excellent written English, discretion, and a track record of proactive organization in a fintech/startup environment. Brooklyn in-person time required.

Qualifications

• 3+ years supporting a founder, executive, or senior leader.
• Excellent written English and appropriate tone for CEO correspondence.
• Genuinely organized with follow-through and proactive communication.
• Comfortable with ambiguity and shifting priorities in an early-stage environment.
• Discreet handling of confidential business information.
• Proficient with Google Workspace, Slack and Notion.

Responsibilities

• Own the CEO's calendar: scheduling, rescheduling, protect focus time.
• Manage inbound email: triage, draft replies, follow up on threads.
• Coordinate meetings with investors, partners, and exec team across time zones.
• Support board/investor operations: scheduling and materials.
• Process expenses, invoices, vendor renewals.
• Run research and prep: briefing notes and agendas.
• Build lightweight systems to improve efficiency over time.

Skills

Executive support

Written English

Organization

Discretion

Ambiguity handling

Google Workspace

Slack

Notion

Tools

Google Workspace

Slack

Notion

Job description

Umba in New York is seeking an experienced Executive Assistant on a part-time contract basis to support the CEO. This hands-on role focuses on keeping a demanding schedule coherent, triaging emails, and coordinating across US, Irish, and East African time zones.

Ideal candidates have 3+ years supporting a founder or senior leader, excellent written English, discretion, and a track record of proactive organization in a fintech/startup environment. Brooklyn in-person time required.