Executive Assistant

Somerled Designs; Utah; Remote; USD 45,000 - 75,000; Full time

Job summary

An innovative interior design firm seeks a proactive Executive Assistant to support the owner. In this dynamic role, you'll manage schedules, handle communications, and coordinate meetings, all while thriving in a collaborative remote environment. This position offers a chance to grow professionally while contributing to the success of clients' investment properties in the short-term rental market. If you're organized, detail-oriented, and passionate about helping others succeed, this opportunity is perfect for you.

Benefits

Remote working options

Professional development opportunities

Collaborative workplace

Qualifications

• Proven experience as an executive assistant or in a similar role.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Coordinate and manage the owner's schedule and appointments.
• Handle email correspondence and draft documents as needed.
• Arrange and coordinate virtual meetings and travel accommodations.

Skills

Organizational Skills

Time Management

Written Communication

Verbal Communication

Problem-Solving

Multitasking

Tools

Monday.com

Job description

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Remote | Somerled Designs | Full-time

Must live in Arizona, Arkansas, Florida, Georgia, Massachusetts, New Hampshire, North Carolina, Ohio, Tennessee, Texas, or Utah

About Us

Somerled Designs is an interior design firm specializing in data-driven design for short-term rentals, such as Airbnb, VRBO, boutique hotels, and vacation rentals. We aim to ensure the long-term success of our clients' investment properties through research-informed design strategies. Our primary target audience and client base are short-term rental investors.

At Somerled Designs, we are innovators, creators, and problem-solvers committed to delivering cutting-edge solutions for our clients. We foster a dynamic, collaborative environment where our employees thrive.

Job Description

As our business continues to grow, we're looking for a proactive and organized Executive Assistant to support the owner and founder of Somerled. If you thrive in a fast-paced environment and have a knack for multitasking, we want to hear from you!

Your primary responsibilities will include managing the owner's schedule, handling correspondence, coordinating meetings, and providing administrative support to ensure smooth daily operations.

Key Responsibilities

• Calendar Management: Coordinate and manage the owner's schedule, ensuring all appointments, meetings, and deadlines are organized and up-to-date.
• Communication: Handle email correspondence, phone calls, and other communications on behalf of the owner. Draft, edit, and proofread documents as needed.
• Meeting Coordination: Arrange and coordinate virtual meetings, including preparing agendas, taking minutes, and following up on action items.
• Travel Arrangements: Plan and book travel accommodations, including flights, hotels, and transportation, as needed.
• Administrative Support: Perform various administrative tasks such as data entry, filing, and maintaining records. Assist with project management and special projects as assigned.
• Task Management: Prioritize and manage multiple tasks and projects, ensuring timely completion and adherence to deadlines.
• Confidentiality: Handle sensitive and confidential information with discretion and professionalism.

Qualifications

• Proven experience as an executive assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Monday.com.
• Ability to work independently and collaboratively in a remote setting.
• High level of discretion and professionalism.
• Strong attention to detail and problem-solving skills.
• Ability to multitask and prioritize tasks effectively.

Why You’ll Love Working with Us

At Somerled, we believe in fostering an environment where everyone can grow. We offer:

• Remote working options.
• Professional development opportunities.
• A collaborative, inclusive workplace.

How to Apply

Click the "apply" button to be directed to our external intake form!

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Interior Design

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