Executive Assistant

Norfolk State University; United States; On-site; USD 51,000 - 61,000; Full time

Job summary

Norfolk State University seeks an Executive Assistant to support the Vice President for Research and Innovation (VPRI) in coordinating NSU's research enterprise and innovation ecosystem. You will work with students, faculty, staff, administrators and external constituents to promote efficient operations.

The role requires initiative, sound judgment, and strong organizational and communication skills, with proficiency in Microsoft Office and Colleague by Ellucian.

Qualifications

• Ability to assume new responsibilities and act on own initiative.
• Ability to exercise sound judgment, maintain composure, and work under pressure.

Responsibilities

• Support the VPRI's dispensation of duties and coordination of tasks.
• Interact with students, faculty, staff, administrators and external constituents.
• Coordinate general operations of NSU's research enterprise and innovation ecosystem.
• Maintain confidentiality and professional discretion.
• Prepare correspondence, meeting notes, and presentations.

Skills

Independent judgment

Crisis management

Relationship management

Oral and written communication

Organizational skills

Colleague by Ellucian

Microsoft Office

Team player

Confidentiality

Budget coordination

Education

Bachelor's degree

Master's degree

Tools

Colleague by Ellucian

Microsoft Office

Job description

The Executive Assistant works primarily to support the VPRI's dispensation of duties and may work with or in support of students, faculty, staff, administrators and external constituents to promote, improve and facilitate coordination of tasks and general operations of NSU's research enterprise and innovation ecosystem.

Minimum Qualifications

• 1. Ability to assume new and other responsibilities on own initiative and execute them in an effective manner as necessary.
• 2. Ability to exercise sound, independent judgment when making decisions, as well as, functioning calmly and effectively during times of crisis. Problem-solving skills required in discerning when and how to re-route or solve issues that can be handled at a lower level first and know when issues need the immediate attention of the provost.
• 3. Ability to establish and maintain effective working relationships within the office as well as with other internal constituents (senior administration, faculty, staff) and interact professionally with external constituents (students, parents, alumni, and the public).
• 4. Knowledge of general office, legislators, Board of Visitors, SCHEV, other professional counterparts, community leaders, Academic Affairs, and other administrative principles, practices, and protocol.
• 5. Excellent oral and written communication skills, including correspondence writing, meeting note-taking, and professional presentation development.
• 6. Strong organization skills, tact, and creativity; attention to detail; efficiency in handling problems; coordinating and reviewing budgets; handling several tasks simultaneously and sometimes unexpectedly; working in a fast-paced environment; and commitment to completing tasks to the highest standards.
• 7. Experience in a student management system software (i.e. Colleague by Ellucian) and operating a personal computer and proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and presentation software.
• 8. Work as part of a team to ensure a positive, proactive, professional, efficient, and effective office environment, and will be proactive in simplifying systems, increasing use of university enterprise software, and reducing paperwork.
• 9. Exercise considerable judgment, initiative and discretion based on knowledge of university policies and procedures and working collegially with an administrative team.
• 10. Ability to handle confidential matters with discretion and tact; maintain composure and competence under pressure; and be detail oriented. Must be able to prioritize essential tasks, have initiative, be self-directed with good decision-making skills; and have the capacity to be a strong team player.
• 11. Exercise the highest standard of confidentiality, integrity, and professionalism in all duties.

Preferred Qualifications

• 1. Bachelor's degree from an accredited institution and 5 years' experience providing administrative support to a high-level manager, preferably in higher education and/or non-profit setting; or an equivalent combination of education and experience.
• 2. Master's degree from an accredited institution

Hiring Range: 51,000 - 61,000

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form.

Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability.

If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.

Equal Opportunity Employer

Join a vibrant academic community at Norfolk State University, a dynamic, public, urban institution located in the heart of Hampton Roads in Norfolk, Virginia. With a proud legacy dating back to 1935, NSU is one of just five HBCUs in the Commonwealth of Virginia and one of 15 public four-year universities in the state. Our campus is home to more than 5,400 students, including a thriving graduate population that makes up over 10% of our enrollment. NSU offers a supportive and engaging environment across five distinguished academic schools and colleges, led by a dedicated team of approximately 1,000 faculty and staff. With an annual operating budget exceeding $190 million, Norfolk State is positioned for growth, innovation, and student success. Whether you're looking to grow your career or make a lasting impact, NSU invites you to be part of a community where excellence, purpose, and progress are more than just words - they're a way of life. Behold the Green and Gold - and apply today! The home of the largest Naval Base in the world, Norfolk is 1 of the 7 cities that make up what Is referred to as the Hampton Roads Region, an area that includes Virginia Beach & Colonial Williamsburg. Norfolk has big-city amenities and attractions of arts and culture, and cuisines of the Eastern Seaboard. There are numerous & accessible parks, riverfronts, lakes, festivals, & beaches; all favorable for weekend getaways and an easy commute to NSU.