Executive Assistant

Dementia UK; United States; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Dementia UK seeks an experienced Executive Assistant to provide proactive support to the Executive Team. You will manage complex diaries, coordinate meetings and travel, and prepare papers while handling sensitive information with discretion.

You will work closely with senior leaders and colleagues across Dementia UK, including Trustees and external partners. The role is Hybrid, requiring presence in the office one day per week and additional days for Board or leadership meetings.

Qualifications

• Significant experience providing executive support to senior leaders in a busy environment.
• Highly organized with the ability to manage multiple priorities and navigate fast-paced settings.
• Strong IT proficiency with Microsoft Office and digital systems.

Responsibilities

• Take ownership of complex diary management and coordinate meetings and travel.
• Prepare papers and correspondence and track actions and deadlines.
• Anticipate needs, use judgement to resolve issues and keep priorities on track.
• Represent Dementia UK professionally with senior leaders and external stakeholders.
• Collaborate with the Governance Team to provide a flexible, responsive service and attend meetings as required.

Skills

Executive support

Highly organized

Prioritisation

Microsoft Office

Communication skills

Tools

Microsoft Office

Digital systems

Job description

Help our senior leaders make the best use of their time and focus on what matters most.

As Executive Assistant, you will provide high-quality, proactive support to members of Dementia UK’s Executive Team, helping them manage busy schedules, competing priorities and the day-to-day demands of leading a growing national charity.

You will take ownership of complex diary management, coordinate meetings and travel, prepare papers and correspondence, and keep track of actions and deadlines. You will anticipate what is needed, use your judgement to resolve issues and help ensure priorities stay on track.

You will bring significant experience of providing executive support to senior leaders in a busy environment. Highly organised and confident managing multiple priorities, you will be comfortable working at pace while maintaining excellent attention to detail and handling sensitive information with discretion.

Strong IT proficiency is key, and you will be confident using Microsoft Office and digital systems to organise information, communicate effectively and support efficient ways of working.

Strong communication and relationship-building skills will be essential. You will work closely with senior leaders and colleagues across Dementia UK, as well as Trustees, partners and other external stakeholders. As an important point of contact, you will represent Dementia UK professionally and in a way that reflects our values.

You will also be a collaborative team member, working alongside the Governance Team to provide a flexible and responsive service. Proactive and adaptable, you will be confident using your initiative, anticipating challenges and responding calmly when priorities change.

This is a hybrid role. You will be expected to work from our office one day each week and will need to be flexible to attend on additional or alternative days when required for Board, Committee, Executive or senior leadership meetings.

If you are an experienced Executive Assistant who enjoys building trusted relationships, bringing organisation to a busy environment and helping senior leaders work effectively, we would love to hear from you.

In addition to offering a competitive salary and a generous benefits package, we truly value our people. It's important for us to create a workplace culture that looks after our people to support them in achieving their full potential. You will become part of a diverse and dedicated team who are supported to use and develop their skills. We recognise and value the key role you will play in delivering our strategic plans for the benefit of those living with dementia.

Our staff have a voice. Representatives from different roles and levels across the organisation lead and positively contribute to our working groups around health and wellbeing, menopause, and equity, diversity and inclusion.

Our supportive and nurturing workplace culture has recently earnt us recognition as the Sunday Times Best Place to Work in the non-profit and charities sector 2025 (big organisation).

Dementia UK is proud to welcome everyone. We aim for a truly inclusive culture with talented, diverse teams that represent a variety of backgrounds, perspectives and skills. We celebrate differences and individuality and encourage everyone to feel comfortable being themselves at work.