Executive Assistant

Preventive-Measures; United States; On-site; USD 28,000 - 34,000; Part time

Job summary

Preventive-Measures is seeking an Executive Assistant in the US for part-time support to executives in a fast-paced, collaborative environment. The role requires extreme attention to detail, discretion with confidential information, and the ability to manage calendars, travel, and communications.

Responsibilities include preparing documents in Word, Excel, and PowerPoint; arranging travel and expenses; screening calls; and drafting internal announcements.

Qualifications

• Associate's degree preferred, but not required.
• Three to five years of administrative experience.
• Three to five years of executive assistant experience.
• 3-5 years of work experience in an office setting.
• Business sense - can decipher priorities and make sound judgments.
• Commitment to excellence - perform duties at a high level consistently.
• Excellent communicator - interact with people at all levels professionally.
• Demonstrate ability to work with sensitive information.
• Team player - has team-oriented experience.

Responsibilities

• Manage sensitive matters with confidentiality and discretion, especially decisions impacting global operations.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, and other documents.
• Arrange travel and accommodations for executives; prepare expense reports.
• Screen calls; take messages and relay information to staff.
• Excellent communication and time-management; meet deadlines.
• Function well in a fast-paced environment and support executives as needed.
• Draft and prepare internal announcements and board-related correspondence.
• Be responsive to emails/texts/phone calls, including outside hours as needed.
• Represent the company positively with sound judgment.
• Organize complex calendars and resolve scheduling issues.

Skills

Communication skills

Education

Associate's degree preferred, but not required

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

Part Time US

4 days ago Requisition ID: 1685

Salary Range:

$20.00 To $25.00 Hourly

Summary:

This position requires a broad range of administrative support, including interaction internally and externally; as well as hands-on office support, in a fast-paced collaborative environment.

This candidate must be extremely detail-oriented, a team player, and able to prioritize work under deadline pressure; must exercise initiative, be highly organized, and be capable of multitasking.

Primary Job Responsibilities:

• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Arrange travel and accommodations for executives. Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a fast-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Be responsive to emails/texts/phone calls, including contact outside normal business hours
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the VP and Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the VP and Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
• Complete ad hoc projects as assigned – such as personal events and/or family needs.
• Organize complex calendars and schedules, resolving any scheduling issues

Job Skills:

• Written and verbal communication skills
• Computer software skills including Microsoft Office

Education:

• Associate's degree preferred, but not required
• Three to five years of administrative experience
• Three to five years of executive assistant experience
• 3-5 years of work experience in an office setting
• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.