Executive Assistant

Invenergy, LLC; United States; On-site; USD 55,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Bonus program eligibility

Job summary

Invenergy, LLC is seeking an Executive Assistant to provide high-level support in personal and business matters. This role demands strong organizational skills and discretion.

The ideal candidate will manage the principal’s complex calendar, coordinate travel, and assist in event planning, ensuring smooth daily operations. Qualifications include a Bachelor’s degree and administrative experience, with an emphasis on proactive problem-solving and relationship management.

Qualifications

• Two years’ administrative experience supporting busy senior leaders.
• Ability to manage complex logistics and adapt in a fast-paced environment.
• Professional judgment and high confidentiality.

Responsibilities

• Manage the principal’s personal and business calendar.
• Plan and coordinate complex travel itineraries.
• Coordinate family schedules and activities.
• Plan and support events ranging from small gatherings to large ones.

Skills

Organizational skills

Discretion

Event planning

Relationship management

Proactive mindset

Attention to detail

Microsoft Office proficiency

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Teams

Job description

Job Description

The Executive Assistant provides comprehensive, high-level support across professional, personal, and family priorities for the principal. This role requires strong organizational skills, discretion, and the ability to manage complex logistics across multiple workstreams while adapting to frequently changing priorities. The Executive Assistant ensures day‑to‑day operations run smoothly, manages both professional and personal obligations, and owns end‑to‑end execution and outcome accountability.

Key Responsibilities

Executive Support & Scheduling

• Manage the principal’s complex personal and business calendar, strategically prioritizing professional, personal, family, and philanthropic commitments while proactively resolving conflicts, anticipating scheduling needs, and optimizing the principal’s time and availability.
• Coordinate and execute logistics for professional and personal engagements, including meetings, appointments, conferences, speaking engagements, board meetings, leadership events, travel, and hospitality events involving internal and external people.
• Support executive effectiveness and preparation, including coordinating materials and schedules for speaking engagements, attending meetings and educational programs on behalf of leadership when needed, and providing organized notes, action items, and follow‑up to ensure continuity and execution.

Travel Planning & Logistics

• Plan and coordinate complex, multi‑destination travel for both professional and personal purposes.
• Anticipate travel needs, manage changes, and resolve issues to ensure smooth execution of trips.
• Prepare detailed itineraries and ensure all travelers have the information and resources needed.

Family & Schedule Management

• Lead coordination of dynamic schedules for family, including school, activities, appointments, and other commitments.
• Communicate schedule changes clearly and promptly with all appropriate stakeholders.
• Provide logistical oversight as needed.

Event Planning & Project Coordination

• Serve as the primary coordinator for successful family, social, professional, and philanthropic events ranging from intimate gatherings to large‑scale events with 40–200+ attendees.
• Prepare materials, provide on‑site support, and manage event setup, execution, guest experience, and post‑event follow‑through.

Required Skills and Capabilities

• Bachelor’s degree.
• Two years’ administrative experience supporting busy senior leaders.
• Event planning experience preferred.
• Strong hospitality and relationship‑management skills.
• Computer proficiency with Microsoft Office, including Outlook and Teams.
• Proactive, solution‑oriented mindset with the capability to organize day‑to‑day activities and communicate in advance to ensure alignment across stakeholders.
• Ability to anticipate needs and proactively address issues before they arise.
• Professional judgment, discretion, and high confidentiality; reliable, trustworthy, and able to represent the family with a professional presence.
• Detail‑oriented, able to manage complex logistics and adapt in a fast‑paced, dynamic environment.

Base Pay

$55,000 – $100,000 USD annually. The base pay range reflects the minimum and maximum target salary for the position. Invenergy considers a number of factors when determining base pay offers such as the scope and responsibilities of the position and the candidate’s experience, education and skills. In addition to base pay, the total annual compensation package may also include eligibility to participate in our bonus program(s).

Benefits

Invenergy offers a variety of benefits including medical, dental, and vision insurance, 401(k), paid time off, and more.

Equal Opportunity Employment

Invenergy LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.