Administrative Assistant

invenergyllc; Chicago (IL); On-site; USD 26,000 - 50,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401k

Paid time off

Job summary

Invenergy LLC in Chicago, IL is seeking an Administrative Assistant to provide administrative support to the Thermal Development and Digital Infrastructure Teams. The role manages documentation, data input, and serves as a liaison to senior management with calendar scheduling and expense reporting.

The ideal candidate has 2+ years of admin experience, strong written and verbal communication, and advanced MS Office skills. This is an on-site role based at the Chicago office (1 S. Wacker).

Qualifications

• 2+ years of related experience in an administrative support role.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work onsite in Chicago (1 S. Wacker office).

Responsibilities

• Support calendar/event scheduling including coordinating meetings, attendees, and minutes.
• Anticipate needs of Thermal and Digital Integration teams; resolve issues before they arise.
• Create Purchase Requisitions and communicate with vendors to ensure on-time payments and deadlines.
• Utilize technology to maintain electronic records and collaborate via Teams, SharePoint, CRM, DocuSign, and other systems.
• Data input for CRM and tracking tools.
• Assist with booking travel arrangements for teams and prepare expense reports.

Skills

Microsoft Office proficiency

Tools

Teams

SharePoint

CRM

DocuSign

ProjectTeam

Document Controls Systems

Job description

Invenergy is North America's largest privately held developer, owner, and operator of power infrastructure. With 25 years of trusted execution, we deliver reliable, affordable energy through a diverse portfolio that includes natural gas, solar, land-based wind, energy storage, transmission, and domestic manufacturing. Headquartered in Chicago, we develop, own, and operate large scale projects that power communities and support the energy future.

This position will be open for application for at least 3 calendar days from the posting date. This position will remain open for application based on business need, which may be before or after the 3-day posting window.

Job Description

Position Overview

The Administrative Assistant will provide administrative support to the Thermal Development and Digital Infrastructure Teams. The Administrative Assistant will manage documentation/data input for thermal and digital infrastructure. The Administrative Assistant will also serve as a liaison to senior management teams and provide overall support to calendar scheduling, expense reports, and any other additional administrative activities needed to support the teams. The ideal individual will have the ability to exercise good judgment with strong written/verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This position will be based in the Invenergy office in Chicago, IL.

Responsibilities

• Support calendar/event scheduling which includes but is not limited to coordinating events, coordinating vendor lunch & learns, scheduling meetings, organizing attendees, taking meeting minutes, overseeing travel arrangements
• Anticipate needs of the Thermal and Digital Integration teams and resolve operational and administrative issues before they arise
• Actively manage the creation of Purchase Requisitions for the development team, ensuring thorough communication with vendors and on-time payments to maintain project deadlines
• Ability to utilize and leverage technology to perform responsibilities, including a commitment to maintaining electronic records and other digital mediums (Teams, SharePoint, CRM, ProjectTeam, DocuSign, Document Controls Systems etc.), and taking meeting notes
• Data input for CRM and tracking tools.
• Willingness to assist with booking travel arrangements for the Teams
• Expense reports and travel for teams.

Minimum Qualifications

• 2+ years of related experience required in working in an administrative support role.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Demonstrated ability and temperament to work with sensitive information.
• Ability to work onsite in Chicago (1 S. Wacker office)

Base Pay

$18.51 - $35.62 USD Hourly
Bonus: 15%

The base pay range reflects the minimum and maximum target salary for the position. Invenergy considers a number of factors when determining base pay offers such as the scope and responsibilities of the position and the candidate's experience, education and skills.

In addition to base pay, the total annual compensation package may also include eligibility to participate in our bonus program(s) which are designed to reward individual and company performance. Your recruiter can share more about bonus eligibility for this position during the hiring process.

Invenergy offers a variety of other benefits including medical, dental and vision insurance, 401k, paid time off, etc.

Invenergy LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.