Executive Assistant

Pattern Energy; Houston (TX); On-site; USD 80,000 - 108,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) with employer contribution

Paid time off and holidays

Job summary

Pattern Energy, located in Houston, is seeking an Executive Assistant to support executive operations. Your role will include managing calendars, coordinating travel arrangements, and organizing meetings effectively. Strong proficiency in Microsoft Office and exceptional organizational skills are essential.

This position demands a proactive individual capable of handling sensitive matters with discretion while maintaining efficient operations within the office. Join Pattern Energy and contribute to our commitment to renewable energy and operational excellence.

Qualifications

• Intermediate proficiency in Microsoft Office Suite (PowerPoint, Word, Excel).
• Experience with travel coordination and management.
• Ability to learn and use new technologies effectively.

Responsibilities

• Manage complex calendars and prioritize meetings for executives.
• Coordinate travel arrangements and manage expense reports.
• Organize and execute event planning for team and executive meetings.

Skills

Intermediate proficiency in Microsoft Office Suite

Ability to learn new technologies quickly

Experience with travel coordination

Strong understanding of company policies

Job description

Company Overview

Pattern Energy is a leading renewable energy company that develops, constructs, owns, and operates high‑quality wind and solar generation, transmission, and energy storage facilities. Our mission is to transition the world to renewable energy through the sustainable development and responsible operation of facilities with respect for the environment, communities, and cultures where we have a presence. Our approach begins and ends with establishing trust, accountability, and transparency. Our company values of creative spirit, pride of ownership, follow‑through, and a team‑first attitude drive us to pursue our mission every day. Our culture supports our values by fostering innovative and critical thinking and a deep belief in living up to our promises. Headquartered in the United States, Pattern has a global portfolio of more than 30 power facilities and transmission assets, serving various customers that provide low‑cost clean energy to millions of consumers.

Job Purpose

As an Executive Assistant, you are at the heart of your Executive(s) and their team’s business operations and activities and the soul that keeps them moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest Pattern processes, policies and procedures. You also use that knowledge to strategically support your team’s projects. You regularly handle highly sensitive, confidential, and strategic information related to business operations and personnel matters, requiring a high level of discretion. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions across the organization. This position supports the Chief Development Officer, the SVP of External Affairs, and the SVP of Commercial Management and their teams. Support is subject to change on an as‑needed basis.

Key Accountabilities

• Manage complex calendars efficiently using Outlook, including vetting, prioritizing, and providing recommendations; may reschedule or decline meetings on behalf of the executive based on strategic priorities, confidential topics, or business impact. Assist with the scheduling of multiple stakeholder meetings and contribute to leadership meetings by taking notes and following up on any action items.
• Help ensure leaders are properly prepared and on time for all meetings by proactively looking and planning ahead; proactively manage any follow‑up needed on project deadlines and applicable team deliverables; identify potential operational or project risks and provide recommendations to executives on timing, resourcing, or escalation.
• Own and execute event planning and coordination for team meetings, all‑hands meetings, and One Pattern Weeks; ensure confidentiality of executive‑level discussions and materials when managing meetings or cross‑functional engagements; own the agenda coordination and all other administrative details of these meetings; partner closely with the WOE team to ensure the best EE experience possible.
• Make domestic and international travel arrangements and process travel expense reports based on direction from traveler; draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing; use independent judgment to optimize travel plans based on cost, policy interpretation, and business need.
• Assist with ensuring the timely review and submission of expenses through Concur; identify irregularities or potential risks before submission; preview and provide feedback regarding team expense reports, and assist with managing leader’s or team’s morale budget.
• Personal items on an ad‑hoc basis.

Qualifications

• Intermediate proficiency in Microsoft Office Suite (PowerPoint, Word, Excel) and shared collaboration tools such as SharePoint and/or OneDrive (Office 365) or equivalent platforms.
• Ability to quickly learn and become proficient in new technologies, including internal desktop systems and software.
• Experience with travel coordination and management.
• Strong understanding of company policies and procedures, with the ability to apply them effectively to support business operations.

Experience

• Professional, approachable, polished, and service‑oriented demeanor.
• Ability to represent executives professionally to internal teams, vendors, and external stakeholders.
• Highly proactive with the ability to anticipate needs before they arise.
• Comfortable working in ambiguous environments and able to adapt quickly.
• Exceptional attention to detail while maintaining awareness of broader objectives.
• Strong verbal and written communication skills.
• High level of discretion and sound judgment.
• Ability to collaborate effectively and maintain professionalism within an administrative team.

Compensation and Benefits

The expected starting pay range for this role is $80,000–$108,000 USD. This range is an estimate and base pay may be above or below the ranges based on several factors including but not limited to location, work experience, certifications, and education. In addition to base pay, Pattern’s compensation program includes a bonus structure for full‑time employees of all levels. Benefits include medical, dental, vision, short‑ and long‑term disability, life insurance, voluntary benefits, family care benefits, employee assistance program, paid time off and bonding leave, paid holidays, 401(k)/RRSP retirement savings plan with employer contribution, and employee referral bonuses.

Pattern Energy Group is an Equal Opportunity Employer.