Legal Assistant

NextGenEnergyJobs; Bethesda (MD); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Performance bonus

Equity

Relocation assistance

Medical, dental, vision, life, and DIS

401(k)

Job summary

Enviva is seeking an organized Administrative Assistant to support the EVP, Chief Legal Officer & Secretary. You will manage calendars, coordinate meetings and travel, and prepare, review, and file contracts and presentations.

Responsibilities include handling the Legal Department inbox, coordinating Board meetings, processing invoices and accruals, and maintaining secure, confidential files. A bachelor’s degree and 1 year of admin experience are preferred.

Qualifications

• Bachelor’s degree in a relevant field such as Legal Studies, Business Administration, or related preferred.
• Minimum of 1 year of administrative experience; experience supporting legal or contracts teams preferred.
• Highly organized with exceptional attention to detail.
• Proficiency using generative AI and other advanced technologies to enhance productivity and maintain data security.
• Strong oral and written communication skills.

Responsibilities

• Provide administrative support to the EVP, Chief Legal Officer & Secretary, including calendar management and meeting coordination.
• Coordinate domestic travel and expense reports; prepare and edit documents.
• Manage the Legal Department inbox and calendar, including Board and accrual meetings.
• Review and code legal invoices; support monthly accrual process and approvals.
• Escort confidential information with appropriate redaction and secure storage.

Skills

Generative AI proficiency

Strong communication skills

Excellent time management

Attention to detail

Independent and team collaboration

Education

Bachelor's degree in a relevant field

Tools

MS Office Suite

AI productivity tools

Job description

The Enviva team is driven by our shared vision for a renewable energy future.

Key Responsibilities

• Provide administrative and office support to the EVP, Chief Legal Officer & Secretary, including calendar management; meeting coordination; arranging domestic travel; preparing and processing expense reports; preparing, reviewing, and editing documents such as letters, contracts, spreadsheets, and presentations; and maintaining organized electronic filing systems.
• Proactively manage the Chief Legal Officer’s schedule and serve as a gatekeeper, coordinating priorities and ensuring appropriate meeting coverage and support.
• Manage the shared Legal Department inbox and calendar, including scheduling and coordinating Board meetings, monthly accrual meetings, and other Legal Department meetings and activities.
• Manage the Legal invoice and accrual process, including monitoring the Legal invoices inbox; coding and tracking invoices; maintaining related spreadsheets and electronic files; coordinating attorney review and approval; preparing approval summaries; submitting approved invoices to Accounts Payable; and supporting the monthly Legal expense accrual process.
• Review Legal invoices for confidential or sensitive information and ensure appropriate redactions are completed before invoices are provided to other internal or external parties. Maintain unredacted invoices in a secure, separate location.
• Assist the Corporate Governance team with quarterly Board of Directors meetings, including preparing presentation materials, coordinating travel arrangements, and providing other administrative support as needed.
• Track and manage contract renewals, state corporate filings, and other recurring legal and compliance deadlines, coordinating with responsible stakeholders to ensure timely completion.
• Assist with special projects, including creating presentations, conducting research, coordinating Legal Team events, and supporting other departmental initiatives as needed.
• Other duties as assigned.

Requirements

• Bachelor’s degree in a relevant field such as Legal Studies, Business Administration, or a related discipline preferred.
• Minimum of 1-year of administrative experience. Preferred administrative experience supporting a legal or contracts team.
• Highly organized with exceptional attention to detail
• Demonstrated proficiency using generative AI and other advanced technologies to enhance productivity, streamline administrative processes, synthesize information, draft communications, manage workflows, and increase team effectiveness, while exercising sound judgment regarding confidentiality, accuracy, and data security.
• Possess strong oral and written communication skills.
• Able to work both independently and as part of a collaborative team, juggle multiple projects, and assume additional responsibilities over time.
• Demonstrate sound judgment and ability to reach decisions independently.
• Ability to develop solid, trusted relationships.
• Maintain strong sense of urgency and problem-solving skills.
• Demonstrate a positive customer service attitude.
• Adapt well to changing plans and priorities.
• Maintain strict confidentiality standards.
• Able to work a flexible schedule as business needs dictate.
• Primarily computer-based work requiring extended periods of sitting and/or standing at a computer and typing.
• May also include standing, walking, carrying, or lifting (up to 50 lbs.) in support of team tasks.
• Other compensation : performance bonus, equity, and relocation assistance for eligible candidates.
• Medical, dental, vision, life, and disability insurance
• 401(k)
• HSA employer contributions
• Paid time off.
• 12 Paid holidays.
• Parental leave
• The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type of years and experience within the industry, education, training, etc.
• Salary Range
• $70,000
• —
• $90,000 USD
• This position is not eligible for visa support.